About Us:
We are a family-owned business that operates across health services and property management. As we continue to expand, we are looking for a proactive and organized individual to help manage various aspects of our operations. This role offers flexibility, autonomy, and the opportunity to grow in the role.
About the Role:
We’re seeking a Family Office Administrator, with strong book keeping skills (essential), to assist with a range of responsibilities that will be important for the smooth running of our business. This part-time role offers some flexibility, working 3-4 days per week, and provides the opportunity to work independently in various areas, including administration, bookkeeping, customer service, property management, social media and co-ordinating a number of personal matters for the family. Due to the hands on nature of this role, you would be required to work in the office.
Key Responsibilities:
1. Administration/Office/PA Duties
* Manage patient bookings, process book and product orders, respond to customer inquiries and taking payments.
* Maintain office/supplies and assist with ad-hoc administrative tasks.
* Assist in preparing for board meetings and run personal and business errands. Must have a drivers licence.
* Managing social media accounts and creating engaging content.
* Stocktakes
* Filing
2. Bookkeeping
* Recording financial transactions - Ensuring all business transactions, including sales, purchases, and expenses are accurately documented.
* Managing accounts payable & receivable - Tracking money owed to and by the business, ensuring timely payments and collections.
* Reconciling bank statements - Matching financial records with bank statements to identify discrepancies and maintain accuracy.
* Preparing financial reports - Generating essential reports like profit and loss statements, balance sheets, and cash flow summaries.
3. Property Management Support:
The family own a number of commercial and residential properties. Responsibility areas here will include:
* Reviewing new build construction invoices in detail for accuracy.
* Managing insurances for residential and commercial properties, as well as vehicles.
* Obtain and evaluate quotes for property-related services.
Ideal Candidate:
* As a minimum Certificate IV in Accounting and Bookkeeping.
* Must have Full Australian work rights and own ABN.
* Bookkeeping skills with knowledge of Xero accounting software (or similar) essential.
* Experience in property investment/maintenance/new builds, experience with Re-leased software an advantage (we can train you).
* Strong skills in Microsoft Office.
* Excellent written and verbal communication skills in English.
* High level of attention to detail and thoroughness.
* A can-do, positive, and friendly attitude.
What We Offer:
* Immediate start.
* On-site parking.
* A flexible 3 day work week (to start with)
* A friendly, supportive family business environment.
This is a work in the office position.
If you believe this is you, please forward your resume with a covering letter by clicking ‘apply’ for this job.
Applications will close Friday, 20 June. We reserve the right to close this position at any time.
We have a zero tolerance for drugs and alcohol use. A pre-employment medical will be carried out as well as psychometric testing.