The key duties of the position include:
The Role
The APS 4 Information and Records Management Officer is accountable under limited direction to perform and achieve moderately complex information and records management work within an integrated workforce. They are accountable to have a good understanding of and compliance to relevant legislative frameworks, government decision-making and Defence’s mission and policy requirements.
The position holder is responsible for the management and distribution of aviation related technical publications and documents, within an Army aviation unit. The position holder is also responsible for auditing these documents in accordance with current Defence Instructions.
Daily tasks include, but are not limited to, the following:
* Management of the Technical and Aircrew Publications Library in both hardcopy and electronic format. Involving issue, reproduction, recording and distribution of publications, associated amendments, Airworthiness Directives (eg. Special Technical Instructions) and Foreign Source Data, using the Microsoft Office suite of software.
* Ensuring all mobile devices (laptops/Toughbooks) containing aviation maintenance and aircrew procedural data are maintained and updated with the most current publication version/s and supporting software.
* Perform information and records management activities in accordance with relevant legislative and Defence policies.
* Maintain security classified information material in accordance with Defence requirements.
* Physical records management requirement where required. Eg Aircrew checklist.
* Amendment of local digital records within the Aviation Documents (AVDOCS) delivery platform as require to support unit needs.
* Workgroup Coordinator access within Objective to support Information and Record Management.
* Conducting scheduled and unscheduled audits of technical publication holdings, including Interactive Electronic Technical Publications.
* The actioning of Special Publication Instructions.
The successful applicant should possess an ability to work autonomously to achieve required outcomes, while maintaining an ability to interact and cooperate with other stakeholders as part of normal duties. The applicant should also possess the ability to assimilate information, conform to process standards, adapt to changes and contribute towards innovation and continual improvement.
About our Team
The successful applicant will experience the satisfaction of working within a professional, dynamic and safety focused organisation, including exposure to highly technical aviation assets and interaction with highly trained maintenance and operational staff. The successful applicant will be working as part of the integrated aviation team, through management of key procedural information.
Our Ideal Candidate
To be successful in this role you will have:
* Demonstrated experience in using the Microsoft Office suite of software.
* Strong interpersonal skills with the ability to communicate clearly and with influence.
* The ability to be responsive to changing priorities in a positive and flexible manner within an environment of competing priorities and deadlines.
* The ability to harness information and an innovative approach to work to support strategic direction.
* A willingness to work independently and collaboratively as part of a high performing team in a Joint operationally focused headquarters.
* The applicant should also possess the ability to assimilate information, conform to process standards, adapt to changes and contribute towards innovation and continual improvement.
Eligibility
Security Clearance
Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.
Getting to know the Department of Defence
The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit