Thomas Global Systems is a leader in the design, manufacture and support of high-integrity aviation and defence electronics, operating out of locations in Sydney, Australia and Irvine, California.
We're looking for a proactive Office Administrator to be the heartbeat of our Sydney Olympic Park office – owning day-to-day operations, creating a welcoming front-of-house experience, and supporting teams to do their best work.
This role suits a highly organised, self-starter who thrives in a fast-paced, security-conscious environment and enjoys variety across administration, coordination and event support.
This role can be offered four or five days per week and is fully onsite at our Sydney Olympic Park office.
Please note remuneration package would be prorata for part-time.
What You'll Do:
Coordinate meetings, manage calendars and arrange meeting rooms; provide high quality reception/front-of-house service for visitors.
Oversee office setup, facilities, maintenance, equipment and supplier relationships; manage office supplies and stationery to budget.
Book travel and accommodation in line with company travel policies.
Process expense claims and invoices accurately and on time.
Support internal events and team activities (including catering).
Provide leave coverage for the EA/Office Manager as needed.
Coordinate onboarding for new starters.
Maintain organised, secure filing systems and handle sensitive information with discretion.
Provide general administrative support across the organisation.
What You'll Bring:
3+ years in administration/office coordination with knowledge of office equipment and procedures.
Australian Citizenship.
Excellent written and verbal communication.
Strong organisation, prioritisation and attention to detail skills.
Ability to work independently and take initiative.
Proficiency with Microsoft Office and modern workplace tools.
Discretion, integrity and comfort working with confidential information.
Event planning/project support is an advantage.
What's on Offer:
A varied, fast paced role with an innovative and respected leader in mission-critical aerospace and defense products.
A team of skilled and motivated people committed to innovation, collaboration, and national security outcomes.
Competitive remuneration package.
Apply now if you thrive in being the go-to person in the office, take initiative, stay two steps ahead, and find satisfaction in creating a smooth, well-run workplace for everyone around you
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