Board Coordinator
6 week contract- potential to extend
An exciting opportunity has arisen for an experienced Board Coordinator to join the Corporate Services function of a leading, highly regulated Australian organisation operating within a complex and fast-paced industry.
Reporting to the Group Company Secretary and Deputy General Counsel, this role sits within the Legal, Compliance and Privacy team and plays a critical part in supporting the delivery of high‐quality company secretariat services across the group.
This is a hands‐on role suited to someone with prior company secretarial experience or a strong corporate executive support background (e.g. C‐suite Executive Assistant) who thrives on ownership, precision and accountability.
Key Responsibilities
* Prepare Board and Committee agendas, papers and matters arising reports
* Review Board submissions for quality and alignment with internal delegations
* Coordinate and schedule Board and Committee meetings end‐to‐end
* Take high‐quality minutes and manage follow‐up actions
* Manage board portal access and distribution of papersMaintain statutory registers and support regulatory filings
* Support continuous improvement of governance processes, templates and systems
* Coordinate training and development activities for Board and Committee members
* Manage correspondence relating to Company Secretariat matters
* Provide broader administrative support to the legal function as required
About You
* Prior experience in a corporate environment (large corporate highly regarded)
* Demonstrated company secretarial experience (essential)
* Strong understanding of governance frameworks and the role of a Company Secretary
* Exceptional written and verbal communication skills
* Meticulous attention to detail and outstanding organisational skills
* The ability to manage competing priorities and work autonomously
* Confidence engaging with senior stakeholders and building trusted relationships
* A proactive mindset with a strong sense of ownership and follow‐through
This is a fantastic opportunity to join a dynamic, forward‐thinking organisation where governance, innovation and collaboration are highly valued. If you are detail‐driven, solutions‐focused and thrive in a high‐performing corporate environment, we would love to hear from you.
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