Be challenged and imagine with us
As Academic Compliance Administration Assistant, you will play a key role in supporting the University's academic governance and compliance operations.
This position is ideal for someone who enjoys working with detail and is passionate about contributing to the integrity of academic processes.
In this role you will:
* Assist with a range of academic processes including student progression, final grades, fee remissions, and international student enrolments.
* Provide administrative support to academic governance committees, including preparing agendas, drafting minutes and reports, and maintaining documentation and templates.
* Support the implementation of various legislative frameworks including HESF, ESOS and National Code by maintaining accurate records and monitoring compliance activities.
This continuing position is full time and will be located at the Callaghan Campus (Awabakal land).
How will you inspire us?
You will have:
* Strong attention to detail and the ability to manage high volumes of administrative tasks with precision and efficiency.
* Excellent organisational and communication skills, with the ability to work independently and collaboratively in a team environment.
* Experience working to relevant legislation and frameworks, ideally within a higher education context.
* An understanding or familiarity with the ESOS Act and university policies and procedures is highly regarded.
What we offer
The remuneration for this position is Higher Education Worker Level 4 + 17% superannuation and is commensurate with skills and experience.
In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.
These include:
* 17% super and salary packaging.
* Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
* Discounts on private health insurance, gym memberships, software, travel and more.
* A range of support and wellbeing programs.
For more information on benefits and conditions, please follow this link.
About our University
The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.
Your next steps
Important information before you apply:
* If viewing this on a job board other than the University's please click 'Apply' (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
* Due to the nature of this role, the University may require the preferred candidate to undertake further pre-employment checks.
* Applications for this position will only be accepted from those with Australian residency or a valid work permit.
Your application:
Your application must include:
* Your resume.
* A cover letter outlining your motivation to apply for this opportunity.
* A statement addressing the Essential Criteria listed below (these may differ slightly from the Position Description, please only respond to the below in your application).
* Completion of a diploma level qualification with relevant work experience; completion of an advanced certificate and extensive relevant experience and on the job training; an equivalent combination of relevant experience and/or education/training.
* Demonstrated ability to take initiative and contribute to process improvements and operational efficiency within established frameworks.
* Strong attention to detail and demonstrated ability to manage high volumes of administrative tasks with accuracy and efficiency.
* Well-developed interpersonal skills with the ability to work collaboratively in a team environment demonstrating clear communication and mutual respect.
* Demonstrates advanced proficiency in Microsoft Office and other relevant software, applying these skills to effectively manage documentation, reporting and communication tasks.
Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 3 pages.
We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to
We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.
Contact Us
For specific position enquiries, please contact John Radvan, Executive Manager Academic Governance and Compliance via email at - returning from leave on Monday 12 January
Having technical difficulties? Please reach out to us: Please note, we do not accept email applications.
Closing date: Thursday 22 January, 2026 at 11.59pm AEDT
We are excited to be Looking Ahead with you
We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.
The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.
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