Medical Office Coordinator
The Cochlear Care Centre's mission is to provide high-quality audiological care for recipients with a cochlear implantable hearing solution. The centre delivers clinical assessment of candidates for suitability for implantable solutions, and support following surgery.
This is an exciting opportunity for a Medical Office Coordinator to join our thriving team in East Melbourne. Occasional flexibility to attend our Berwick site could be required.
Responsibilities:
* Manage phone and email inquiries to the clinic in a professional manner
* Manage the scheduling system, including booking and confirming appointments
* Provide initial information and develop and maintain client records from customer inquiries
* Provide excellent customer service to clients when they present at the clinic
* Understand the processes (including creating quotes and requesting money through the appropriate portals) for the National Disability Insurance Scheme (NDIS), Department of Veterans' Affairs (DVA) and process payments accordingly
* Understand the Medicare billing process and action accordingly
* Maintain stock of spare parts at the Cochlear Care Centre (CCC) for both Hearing Australia clients and private patients as per the CCC 'Kanban' system
* In consultation with the site Cochlear Care Centre Clinical Lead, manage the exchange of parts at 'switch on' deemed unsuitable and check for completeness of orders of implant systems and remedy errors in supply
* Provide device troubleshooting assistance to clients in person, over the phone and/or via email
* Provide spare parts where possible to keep patients 'on the air' or advise of available support options from Hearing Australia or Cochlear
* Liaise with the Audiologists regarding issues that require their expertise; refer client to appropriate Audiologist for any billable testing associated with troubleshooting
* Support and facilitate programs run by the clinic to enhance recipient awareness and use of technology solutions as required
* Ensure device and technology knowledge is up to date and ensure best customer service; completing and attending training, as required
* Provide remote administration support to the staff working at any of the 3 Cochlear Care Centres (East Melbourne, Berwick and Geelong), as needed
Requirements
* Minimum 2 years' experience in reception/office administration role or equivalent
* Strong computer skills, including ability to operate computerized accounting, spreadsheets, and word processing
* Strong decision making and problem-solving skills
* Effective listening, verbal and written communication skills
* Effective time management skills
* Excellent interpersonal skills
* Ability to work flexibly
* Must be able to work independently as well as a part of a team
* High attention to detail and detail oriented
* Ability to occasionally travel to Melbourne and/or Berwick CCCs for training, team building or leave cover purposes, as required
What We Offer
We value and welcome the unique contributions, perspectives, experiences, and backgrounds of our employees and aim to build a culture that celebrates and leverages these differences, creating a sense of belonging and enabling our people to realise their full potential.
Through our internal programs and employee benefits, we aim to create an environment where our people will feel valued and supported.
Whether your focus is on continuous learning, professional development or simply finding an environment which enables you to thrive whilst balancing family or personal life commitments, then we have several programs in place to support you.