Office Manager (Manufacturing Shop)
Location: Coolum Beach, QLD
Employment Type: Full-time
Start Date: Position available to commence within 1 month.
We are looking for a highly organised Office Manager to oversee daily office operations and support our growing metal fabrication business. This role suits someone who thrives in a structured environment, communicates well, and understands the fast‑paced nature of construction and manufacturing workflows.
Highly preferred: Candidates with bookkeeping experience in the construction industry or strong familiarity with construction financial processes (job costing, AR/AP, progress claims, payroll support, etc.).
About the Role
As our Office Manager, you will manage office systems, HR and safety administration, documentation, internal communication, and support for both the shop and leadership team. You'll be central to keeping the office running efficiently and professionally.
Key Responsibilities
Office Operations & Administration
* Oversee daily office operations to maintain an organised, efficient workplace.
* Manage office supplies, equipment, inventories, and vendor relationships.
* Maintain company filing systems, templates, and document control.
* Coordinate internal communications, team morale initiatives, and company events.
* Support staff onboarding: induction documentation, contracts, training records.
* Assistance with HR administration including timesheets, leave records, and staff files.
* Support WHS tasks: SWMS, PPE registers, incident reporting, safety documentation.
* Liaise with the leadership team to support scheduling and operational needs.
Customer & Internal Support
* Provide friendly, professional service to staff, suppliers, and customers.
* Ensure client expectations, deadlines, and updates are communicated proactively.
* Assist with general administrative tasks during peak periods.
Highly Preferred Experience
Although this role is primarily office management, we are especially interested in applicants with:
* Bookkeeping experience in construction or manufacturing, OR
* Understanding of job costing, progress claims, AR/AP, payroll preparation, or ERP workflows.
This experience provides valuable context for how our operations run day‑to‑day.
About You
* Minimum 2 years experience in office management or administration.
* Strong organisational and communication skills.
* Professional, reliable, and capable of working autonomously.
* Experience with Xero or ERP systems is advantageous.
* High attention to detail and confidentiality.
* Understanding of construction/admin workflows is a major advantage.
* Must be an Australian citizen or permanent resident with unrestricted work rights.
Benefits
* Join an established, respected manufacturing company on the Sunshine Coast.
* Supportive leadership and a great team culture.
* Opportunity to take ownership of office systems and processes.
* Stable full-time role with long‑term growth potential.
How to Apply
Please email a handwritten cover letter (scanned or photographed) and your CV to:
*****@custommetal.net.au
Your cover letter should briefly explain why you believe you're the right fit and outline any relevant office management, construction, or bookkeeping experience.
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