Role
This position will require Recall Days at the start of the school year to support the Careers Team. An education support class employee can be required to attend for duty and/or professional development up to a maximum of 6 days of the additional paid leave specified in clause 26(1)(b). Attendance can only be required during one or two school vacation periods in a year at the commencement or conclusion of a school vacation period and the employee must be provided with reasonable notice, being not later than four weeks into the preceding term.
Additional hours that may be required by this position are subject to the DET Time In Lieu arrangement (9)(a).
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
1. Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, ( ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
2. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
3. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles ( enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
4. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
The VASS & Student Administration Officer is responsible for the following:
Victorian Assessment Software System (VASS)
VASS is an online service where data is recorded on a central database. All VCE, Vocational Major (VM) and VET providers enter and use this data to enrol students and record their results.
5. Under direction and supervision this role is responsible for accurate maintenance of the VASS administration requirements including: Enrolments in VCE, VM and VET, entry of results and the creation of various reports including full details check.
6. Collaboration with VCE, VM and VET co-ordinators.
7. Student data collation and entry.
8. Following up on documentation as required.
9. Prepare seating plans and special provision documentation for student exams.
10. Providing phone support, answering queries as appropriate.
11. Directing, monitoring, and preparing timely replies to correspondence as required.
12. Good communication, planning and scheduling skills are needed for adherence to strict VCAA timelines.
13. Ensure confidentiality of records are maintained.
Student Administration
14. Understanding the college’s Student Attendance process and carrying out these duties in the absence of the Attendance Officer.
15. Support coordination of the Student Handbook & Subject Selection Handbook.
16. Assist with the accurate processing of student admissions, registrations, enrolments, transfers and exits as directed by the Student Administration Manager.
17. Administration support as required.
General
18. Provide support to school events such as Open Day, Transition, and Enrolment Evenings as directed by the Student Administration Manager.
19. Carry out local deliveries and pick-ups, such as shopping and banking, as directed (College vehicle).
20. Communicate effectively and foster positive relationships with all members of the school community.
21. High level organisational and time management skills.
22. The ability to work effectively in a team environment.
23. Actively seek and participate in professional development (Subject to College P&D guidelines).
24. Attend and participate in team meetings.
25. Participating in the College’s performance and development processes in line with DET requirements.
26. Undertake general duties as directed by the Principal or Business Manager within the requirements of ES1-2 dimensions of work as listed in the Victorian Government Schools Agreement 2022.
Hours of Work Monday Tuesday Wednesday Thursday Friday hours / week
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see ).
Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on:
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at:
DE Values
The Department’s employees commit to upholding DE’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DE’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DE values is available at:
Other Information
Dear Applicant
Thank you for your interest in this vacancy at Mildura Senior College
27. Applicants should address the key selection criteria.
28. Attaching your letter of introduction, resume and key selection criteria in one document is most helpful.
29. Day time phone numbers are vital to make appointments for an interview in the event that you are shortlisted.
30. If you have an Employee ID Number, please include it on your application.
31. Three (3) Referees are required. Please provide names, contact phone numbers and e-mail addresses (Most recent employer is preferred).
32. A copy of your current Employee Working With Children Check will be required if successful.
Salary: $54,372 - $69,632 (FTE)
Education & Experience
33. Demonstrated proficiency in data entry is essential.
34. Current Working with Children Check.
35. Experience working in similar role or setting is highly desirable.
Conditions of Employment
36. All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
37. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
38. A probationary period may apply during the first year of employment and induction and support programs provided.
39. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
Mildura Senior College is an educational landmark located in the heart of Mildura, in north-west Victoria 545 kilometres from Melbourne. The College has a student population in 2023 of 940 enrolled students with the addition of Year 10 VCE & VET external enrolments from surrounding schools. The College is one of a small number of stand-alone Senior Colleges in the state catering exclusively for Year 11 and 12 students undertaking the Victorian Certificate of Education (VCE) or Victorian Certificate of Applied Learning (VCAL). Mildura Senior College provides access to an unparalleled level of choice in the study areas of the VCE, VCAL, Vocational Education and Training (VET) and University Enhancement studies. The College has a clear commitment to the Managed Individual Pathways Program providing timetabled classes and Pathways Teachers advocate for all students. This unique learning environment is highly valued by the school community, which sees it as essential to students developing skills crucial to future success.
The College boasts outstanding facilities, which include the Deakin Trade Training Centre, VCAL Hub, Arts Precinct, Fitness Learning Facilities and numerous undercover student recreational areas. The grounds boast three sporting ovals utilised by College students, neighbouring schools and community sporting groups.
The College is committed to providing suitable senior pathways for all senior students. We work in partnership with our neighbouring 7-10 colleges: Chaffey Secondary College, Irymple Secondary College, Merbein P-10 College, Trinity Lutheran College and Henderson College. There is close cooperation with these colleges in the areas of Instrumental Music, EAL provision, sport, professional development programs, student transition and orientation. Each year approximately 30% of enrolments come from outside these neighbourhood colleges and include public, catholic and independent schools.
The College provides a young adult learning environment and a learning philosophy built upon partnerships and strong relationships between teachers and students. Mildura Senior College provides clear pathways to further study and the workplace. Our mission is to deliver excellence in education and training opportunities for all students. Students are supported by full time careers and VETis advisors, school to work coordinator, an extensive wellbeing team, student sub-school leaders and a team of staff experienced in the successful delivery of senior studies. Mildura Senior College currently has 125 members of staff including 73 teaching staff.
Mildura Senior College is an inclusive environment that has a diverse student co-hort including Koori, Pacifica and EAL students and celebrates this diversity. The Clontarf Academy is one example of a program at Mildura Senior College, targeted at reducing educational disadvantage for students.
The College is committed to Respectful Relationships and being a Safe School. The College values of Respect, Responsibility, Resilience, Independence and Success reflect the culture and behaviours the College aims to develop in students, to enable them to become outstanding young people as they transition on their pathways to the future.