Job Summary
We are seeking a highly organized and proactive Administration Assistant to provide exceptional support to our Corporate Receptionist in our Sydney office.
This is an exciting opportunity for a motivated professional to grow their career in a dynamic and innovative environment. The successful candidate will be responsible for delivering administrative and office services support, contributing to workplace efficiency and fostering a positive office environment.
* Provide high-level assistance to ensure seamless client, visitor, and staff experiences.
* Support the management of files, including opening and closing matters in our practice management system.
* Coordinate the allocation and distribution of security passes and staff lockers.
* Organize local and interstate couriers.
* Liaise with Building Management to arrange repairs or maintenance.
* Assist with travel and accommodation bookings through our travel provider, ensuring compliance with our Travel Policy.
* Manage email, fax, correspondence, enquiry, invoice, and receipt documentation, ensuring relevant documents are forwarded to the appropriate teams.
* Conduct weekly checks of office stationery and kitchen supplies, and place orders as needed.
* Interact with third-party vendors and service providers to ensure smooth office operations.
* Oversee archiving processes.
* Support incoming and outgoing mail processes.
* Maintain adequate postal amenities necessary for mail processing.
* Provide support to teams with other ad hoc administrative duties and projects as required.
* Perform general office housekeeping duties, including upkeep of shared spaces.
* Assist with maintaining cleanliness, organization, and presentability of reception, meeting room, and back-of-house areas.