Karan & Co is proudly partnering with VE Group to appoint a driven and detail-focused
Submissions Coordinator who will play a key role in shaping high-quality tender and
proposal submissions across the business.
VE Group is a respected civil construction and infrastructure business known for
operational excellence, strong client relationships, and a commitment to delivering
quality outcomes across Queensland. With continued project growth, VE Group is now
strengthening its tendering function with a capable coordinator who thrives in a fastpaced
environment and brings structure, accuracy and proactive support to every
submission.
Key Value Proposition
Direct impact on bid quality and tender submission
Exposure across civil, transport and infrastructure tenders
A Corporate Services role supporting VE Group's broader growth pipeline
Hybrid involvement across tendering, handover and early-stage project
administration
The Opportunity
This role is central to improving submission quality, strengthening bid processes and
providing consistent, organised support to internal stakeholders. You will coordinate
tender documentation, manage timelines, upload to key portals and keep the business
informed of progress and outcomes.
This position suits someone who enjoys administrative precision, document
coordination and working closely with operational and management teams to meet
deadlines with confidence.
You Will Lead
* Coordination of tender documentation, collation and submission
* Uploading and lodging bids through portals such as TenderLink and Gateway
* Tracking tender status, outcomes and follow-up actions
* Ensuring tender submissions are complete, compliant and professionally
presented
* Maintaining submission registers and key dates
* Liaising with internal staff to gather required information
* Supporting improvements to tender processes and workflow discipline
Cross-Functional Support Responsibilities
* Liaison with Project Managers, Engineers and Corporate Services teams
* Supporting capability statements and marketing material updates
* Providing administrative coverage during high-volume project periods
Commercial Support Elements
* Supporting estimators with budget and cost data
* Preparing project summaries and executive approval documents
* Tracking tender performance metrics and feedback to support continuous
improvement
You Bring
* Strong attention to detail, organisation and accuracy
* Experience in administrative coordination or proposal support (construction
preferred but not essential)
* Confidence managing timelines and multiple priorities
* Strong written communication and document formatting skills
* Ability to work proactively and maintain structured systems
* A steady, dependable working style suited to a deadline-driven environment
Why VE Group
VE Group is a respected civil construction business with strong values, long-term
client relationships and a commitment to developing their people. You will join a
collaborative environment where your contribution directly impacts project success
and business growth.
Interested?
Apply below or contact Suzie Donald, Karan & Co on for a confidential
discussion, or email for further details.