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Personal assistant

Permanent
St John of God Health Care
Personal Assistant
Posted: 20h ago
Offer description

Join Our Team as a Key Support to Hospital Leadership St John of God Midland Hospital are looking for an experienced and highly organised Personal Assistant or Secretary who thrives in a fast-paced environment and brings a polished, proactive approach to their work. A core part of this role is providing expert minute-taking support, especially for Clinical and Third Party Contract meetings, so strong, proven experience in this area is essential. As a vital member of our team, you’ll provide high-level secretarial and administrative support to two key leaders on our Hospital Management Committee: the Director of Corporate Services and the Director of Medical Services. This is a full-time, permanent role where your attention to detail, professionalism, and ability to stay one step ahead will help keep our operations running smoothly. If you’re calm under pressure, confident in your communication, and passionate about supporting people who care for others, we’d love to hear from you! The Position Proactively provide a high level of personal assistance, secretarial and clerical support to the Directors through the following functions: Ensuring that confidentiality is always maintained. Answering and screening phone calls. Managing the Director’s diaries. Prioritising and distributing incoming mail. Supporting the Directors with managing documents and correspondence. Supporting our Governance Committee’s with arranging meetings, meeting paper preparation, minute taking, and follow-up as required. Secretarial and other support services as required. and associated requirements. Maintaining a flexible attitude to the daily schedule to address unexpected changing priorities. Initiating and contributing to improvements to administrative systems. Assisting with the management of Excluded Procedures. Coordinate travel, accommodation and associated logistics. Monthly reconciliation of corporate credit cards. Position Requirements With a Certificate in Secretarial Studies (or equivalent experience), you’ll bring advanced Microsoft Office skills, fast and accurate typing (65 wpm), strong document control, and excellent attention to detail. You’re known for producing high-quality work efficiently and reliably. You’ll have strong interpersonal and written communication skills, with the ability to liaise confidently with executives, managers, caregivers, and the public. You’re comfortable drafting professional emails, letters, reports, and memos on behalf of senior leaders, always maintaining a high level of confidentiality and professionalism. Above all, people will be at the core of everything you do committing to and supporting our Mission and Values. We can offer you Salary: $82,617 to $84,255 per annum, plus 12% superannuationPermanent full-time position working up to 76 hours per fortnightDiscounts on hospital services & private health insuranceSalary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:Novated leasing work related expensesself-education andadditional superannuationFree on-site parkingAccess to fitness and wellbeing benefits through Fitness PassportInnovative Professional Development opportunitiesA welcoming and supportive cultureA healthy work-life balance through flexible work options, additional purchased leave & well-being programs All applicants are asked to submit a covering letter (of no more than two (2) pages) along with a copy of your CV demonstrating how you meet the above position requirements. For enquiries contact Racheal Kamer, State Contract Officer & Executive Assistant, on (08) 9462 4906. At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds. Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being. Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.

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