About Hazeldenes
With over 80 years of proud history, Hazeldenes is more than just a name in poultry — we are a trusted household brand driven by innovation, quality, and community. From our humble beginnings in Kangaroo Flat to our world‐class operations across regional Victoria, we have built a legacy powered by passionate people.
At Hazeldenes, you will be part of a diverse team doing extraordinary things — whether on the farm, in production, or behind the scenes in engineering, logistics, and corporate services. We value every background, every skillset, and every individual who contributes to our success.
Grow your career. Be part of something bigger. Join Hazeldenes.
Primary Objective
The Recruitment Administrator provides strong administrative and coordination support to the recruitment function.
This role supports hiring across operations, farming, logistics, technical, and corporate roles by managing recruitment records, coordinating pre‐employment checks, supporting onboarding activities, and ensuring accurate system updates.
The position plays an important role in keeping recruitment activities organised, compliant, and running on time, while supporting a positive experience for candidates and internal stakeholders.
This is a casual role (3 days per week) for a couple of months, with potential for ongoing work.
Key Responsibilities
Recruitment Administration and Coordination
* Provide administrative support across recruitment activities for blue‐collar and white‐collar roles.
* Coordinate interview scheduling including phone screenings, group interviews, online interviews, and face‐to‐face interviews.
* Confirm interview bookings with candidates and internal stakeholders and manage changes where required.
* Track applications and assist with candidate progression through each stage of the recruitment process.
Candidate Communication
* Communicate with candidates throughout the recruitment process, including interview confirmations, next steps, and outcomes.
* Ensure candidates understand pre‐employment requirements and timelines.
* Respond to general recruitment‐related enquiries in a timely and professional manner.
Pre‐Employment Screening and Compliance
* Coordinate pre‐employment screening activities including medical assessments and physical capacity testing with external providers.
* Track bookings, attendance, and results, and follow up on outstanding requirements.
* Assist with reference checks, police checks, and right‐to‐work verification as required.
* Escalate any risks, delays, or non‐clearances to the HR / Recruitment Lead.
System Administration and Record Keeping
* Maintain accurate and up‐to‐date candidate and employee records in Dayforce and related recruitment systems.
* Update recruitment statuses, notes, start dates, and documentation as required.
* Maintain recruitment trackers for medicals, onboarding progress, agency staff, and commencements.
* Support basic recruitment reporting and ensure records are audit‐ready.
Onboarding and Commencement Support
* Assist with preparing and issuing employment documentation as directed.
* Track receipt of contracts and onboarding documents to ensure completion before start dates.
* Support induction planning and coordinate onboarding requirements with HR, payroll, training, stores, and other teams.
* Assist the HR team with preparation of welcome packs and support the Recruitment team for Day One onboarding arrangements.
Agency and Stakeholder Support
* Support recruitment activities involving labour hire agencies by maintaining records and following up documentation.
* Communicate with internal stakeholders to support workforce planning and urgent recruitment needs.
* Provide consistent and professional support to hiring managers and support teams.
General Responsibilities
* Handle confidential information with care and in line with privacy and company requirements.
* Support continuous improvement of recruitment processes, templates, and trackers.
* Assist during recruitment peaks and large‐scale hiring activities as required.
* Carry out any other reasonable recruitment or administrative duties as communicated from time to time, in line with business needs.
Disclaimer
The duties and responsibilities outlined above are not exhaustive and may change from time to time based on business needs. Employees may be required to perform additional tasks as directed by management.
If you are ready to be part of a dynamic, forward‐thinking team and contribute to a proudly Australian success story, we would love to hear from you.
Click "Apply" to submit your resume and take the next step in your career with Hazeldenes.
We are an equal opportunity employer committed to building a diverse and inclusive workplace. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, individuals from culturally diverse backgrounds, and people of all abilities.
Learn more about us:
www.hazeldenes.com.au
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Need support to apply?
If you require adjustments or assistance during the recruitment process, please let us know — we are here to help.
HR Team – Hazeldenes
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