About the Facilities Coordinator Role
We are seeking a highly organized and motivated professional to oversee facilities management operations, ensuring smooth day-to-day functions.
The successful candidate will be responsible for preparing and maintaining reports, compliance records and performance metrics, managing utility accounts, purchase orders and invoices, coordinating vendor onboarding, meetings and work requests, conducting building inspections and following up on maintenance issues, supporting sustainability initiatives, liaising with stakeholders to ensure expectations are met and projects delivered, and assisting with ad hoc tasks across finance, projects and procurement.
Key Responsibilities:
* Prepare and maintain reports, compliance records and performance metrics
* Manage utility accounts, purchase orders and invoices
* Coordinate vendor onboarding, meetings and work requests
* Conduct building inspections and follow up on maintenance issues
* Support sustainability initiatives
* Liaise with stakeholders to ensure expectations are met and projects delivered
* Assist with ad hoc tasks across finance, projects and procurement
Requirements:
* 3-5 years' experience in facilities, property or project management
* Knowledge of building legislation, OH&S and maintenance of critical environments
* Excellent communication and stakeholder engagement skills
* Highly organized with the ability to manage multiple priorities
* Confident with Microsoft Office and facilities systems
* Degree in Facilities Management, Building, Business (or related field) preferred
What's On Offer:
* Work across a diverse property portfolio
* Exposure to projects in finance, sustainability and procurement
* Supportive team environment with opportunities to grow your career