Job description
Agency Department of Children and Families Work unit Regional Services Barkly
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $75,091 - $85,611 Location Tennant Creek
Position number 41087 RTF 336845 Closing 11/12/2025
Contact officer Soana Vaihu, Executive Director on 08 8962 4334
About the agency https://www.ntcommunity.org.au/service/department-of-territory-families-housing-and-community-
northern-territory-child-protection/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=336845
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive Director, Regional Services Barkly, including
administrative coordination and Ministerial Liaison support.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:
- Managing email inboxes, diaries, meetings and travel arrangements.
- Monitoring all communication channels in and out of the Executive’s office, including telephone and email enquiries,
screening calls and delivering messages in a timely manner.
- Maintaining appropriate administrative systems, registers, processes, databases and record management.
- Providing high level secretarial support including minute taking and logistical support to working groups, committees and
events/functions.
- Ensure high quality products and the management of effective and efficient workflows within the unit.
- Managing a range of procurement functions including travel arrangements, purchasing and processing credit card
transactions.
- Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff within the
agency, the Minister’s office, external stakeholders and the general public.
3. Undertake corporate functions required by the Executive Director inclusive of recruitment.
4. Undertake logistics duties in the event of an emergency
Selection criteria
Essential
1. Proven successful experience in providing administrative support to an executive; with a high attention to detail, sound
judgement, the ability to maintain confidentiality and a clear understanding of the need for tact and diplomacy.
2. Prior experience operating in a fast-paced environment with solid organisational and time management skills; with
demonstrated ability to prioritise tasks, work independently with minimal supervision and work under pressure.
3. High level of motivation and ability to monitor and meet changing priorities and deadlines.
4. Proven experience in undertaking corporate functions in Finance, Administration and Recruitment.
5. Sound knowledge in computer systems, records management and major business systems, or the ability to obtain quickly.
6. Well-developed interpersonal, oral and written communication skills, with a demonstrated ability to communicate professionally
and effectively at all levels and with people from diverse backgrounds.
Desirable
1. Experience working in human service delivery Child Protection
Further information
The recommended applicant will be required to hold a current Working with Children Clearance notice and undergo a criminal
history check (a criminal history will not exclude an applicant from this position unless it is a relevant criminal history).