Clinics Administrator, Specialist Clinics
Grade 4 (HS4) From $ hourly rate
80 hours fortnight, monthly ADO
About Grampians Health
Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing workforce and community needs, for the long term.
This partnership follows years of strong collaboration and close partnerships between the four health services. Together, we will deliver better healthcare, enhance services and advance careers, closer to home, now and into the future.
A career with Grampians Health means you are connected and are part of a team providing quality healthcare to rural and regional communities. Our communities are diverse, as is our workforce, with expert clinical staff from across the world choosing to live and work in our beautiful region.
Grampians Health provides acute, maternity, mental health, allied health, aged care, administration and support services. This means your career will be as diverse and rewarding as you strive to be.
About the role
The Clinics Administrator is an integral role in the effective and efficient operation of all the clinics, as well as template management and supervision of the Data and Training Team, within Specialist Outpatient Clinics, on a day to day basis. Directly reporting to the Nurse Unit Manager (NUM), liaising with the Associate Nurse Unit Managers (ANUM), in conjunction with medical, nursing, and clerical staff, to facilitate an integrated model of care, will be a key part of this senior administrative role.
Key Responsibilities
1. Participate in the process of recruitment, selection and retention of administration staff.
2. Coordination Specialist Outpatient Clinics Data and Training administration team, including the monitoring and oversight of the clinics template, and data, collection, analysis, monitoring, consolidation and submission requirements in accordance with the Victorian Department of Health.
3. Developing a standard approach for the operation of Specialist Clinics at Grampians Health including a suite of governance documentation and maintenance of same.
Skills and experience
Essential
4. Knowledge and solid experience within Specialist Outpatient Clinics in a public hospital
5. Demonstrated ability to work with a high level of autonomy and accountability
6. Demonstrated strong analytical, conceptual and problem-solving skills
7. Exceptional understanding of VINAH data, and rectification of errors
Desirable
8. Experience, knowledge and understanding of continuous improvement in health care
9. Experience with scheduling, rostering and template creation and upkeep
10. Post graduate qualifications in a relevant field
11. MS Visio
Grampians Health Culture & Benefit
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
12. Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
13. Discounted on-site parking
14. Access to discounted health club membership
15. Staff rewards and recognition programs
16. 5 weeks annual leave per year
Ballarat Region
Ballarat is the largest centre in Western Victoria and the states fastest growing inland city. Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes.
How to apply
Click APPLY or contact Samantha Jones, Nurse Unit Manager of Specialist Outpatient Clinics on 0466 748 017 for a confidential discussion.
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.
All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.
Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people.
Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.