We're seeking a highly organised, proactive Executive Assistant to support a lead agent within our fast-paced real estate team.
This is a hands-on role suited to someone who thrives on structure, attention to detail and keeping everything running seamlessly behind the scenes. You'll be a key support person for both the agent and the wider team, ensuring exceptional service for our clients at every stage.
Real estate experience and certificate are advantageous, but not essential for the right candidate with strong administration and organisational skills.
About the Role
You'll work closely with the lead agent and our offshore assistant to ensure daily operations, appointments and client commitments are managed to a high standard.
Your responsibilities will include:
* Managing the lead agent's calendar and inbox
* Preparing for meetings and ensuring all documentation is ready
* Confirming appointments in advance and rescheduling where required
* Providing contract and Form 6 support to the team
* Coordinating settlement gifts and ensuring delivery
* Scheduling sold sticker installations
* Leading the process of requesting and tracking client reviews
* Supporting clients with pre-market preparation, including arranging trade and stylist quotes
* Booking building and pest inspections, valuations and photoshoots
* Requesting entry notices for tenanted property appointments
* Supporting daily planning for the lead agent, including preparing call lists
* Attending client appointments as an additional support person when required
* Managing stationery, printing and key control for the team
* Coordinating agent marketing campaigns
* Tracking lead generation and conversion
About You
You'll ideally have:
* Exceptional attention to detail
* Strong time management and organisational skills
* Confidence managing multiple priorities in a high-volume environment
* Professional communication skills (written and verbal)
* A proactive, solutions-focused mindset
* Ability to work autonomously and anticipate needs
* Real estate experience or a Certificate of Registration (advantageous, not essential)
Why Join Us
* Competitive salary package based on experience
* Work closely with a high-performing lead agent
* Supportive team environment with strong systems and structure
* Opportunity to grow your career within a respected real estate brand
If you're someone who loves being the engine behind a successful team and takes pride in delivering exceptional service, we'd love to hear from you.