Working as a key member of the Vesta program and reporting directly to the supervisor, this role is critical in supporting business operations through a broad range of administrative and executive functions.
The position primarily focuses on the administrative responsibilities of the Vesta program, including project delivery support, report compilation and analysis, database management, and development, implementation, and execution of tasks that directly contribute to the program's success. The role also manages document retention and review processes to ensure compliance, and maintains and updates various website and online platforms. Additionally, it performs high‐level executive assistant duties such as preparing correspondence, reports, and providing day‐to‐day support to leadership.
Work Schedule
Monday – Friday, 7:30 am – 4:00 pm
Responsibilities
* Prepare and create accurate and consistent reports, documents and meeting materials as directed by the Property & Leasing and Administration Supervisor or Program Management.
* Develop, maintain, and oversee corporate policies, procedures, and work instructions to ensure they are accurate, up to date, properly reviewed, and consistently managed within our system of record.
* Serve as the focal point in the maintenance and administration of internal/external databases and internet‐facing webpages.
* Undertake and understand all tasks undertaken by the Administration Support Officers.
* Support the Administration Support Officers in their daily operational duties, as well as provide support to various committees, working groups and project control groups as required.
* Execute tasks and objectives independently with minimal supervision under the guidance of the Property & Leasing and Administration Supervisor.
* Undertake various administrative tasks as requested by the Program and Operations Manager.
* Maintain record management systems and verify that records are true and current by reviewing and interpreting documents, deciding on the most logical and accessible place to file and classify each record.
* Work across multiple SAP transactions to support metrics and business requirements for the program.
* Proactively identify opportunities for efficiency and collaborate seamlessly with team members to streamline processes and procedures to achieve objectives.
* Provide a range of efficient, proactive, and reliable project and program support services including project delivery support, customer engagement and administrative services.
* Ensure compliance with all environmental, health and safety requirements.
* Perform any other reasonable duties as requested.
About You
* 2+ years of experience in an Administration role.
* Certificate IV, Level Qualification or higher in a related field.
* Knowledge of computer software and applications.
* Experience working with minimal supervision and as part of a dedicated team with a problem‐solving approach.
* Proficiency in writing and developing policies & procedures.
* Strong communication and interpersonal abilities.
* Experienced administrative abilities.
Desirable
* Functional level SAP experience.
* Records management experience.
* Capability to develop innovative solutions.
Statement of Work Requirements
All personnel shall be:
* At least 18 years of age.
* Able to fluently read, write and speak English.
This position is designated as a safety sensitive position.
As part of our commitment to maintaining a safe and compliant work environment, Amentum is a drug‐free workplace and requires all personnel to comply with company drug and alcohol policies as a condition of employment. Employment is contingent upon successful completion of the drug screening process. Please note that this may include pre‐hire screening for marijuana, as well as other federally controlled substances due to Amentum's role as a federal contractor and trusted partner to the U.S. Government.
Other Responsibilities
Safety – Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self‐aid/buddy‐aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.
Quality – Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.
Procedure Compliance – Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Compensation Details
AUS: $79,000 – $112,000 AUDThe compensation range or hourly rate listed for this position is provided as a good‐faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.
Benefits Overview
Our health and welfare benefits are designed to support you and your priorities. Offerings include:
* Health, dental, and vision insurance
* Paid time off and holidays
* Retirement benefits (including 401(k) matching)
* Educational reimbursement
* Parental leave
* Employee stock purchase plan
* Tax‐saving options
* Disability and life insurance
* Pet insurance
Equal Opportunity Employer
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy, age, ancestry, military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low‐income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.
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