Schedule:
* Monday to Friday, 8AM to 5PM Eastern Time
* 40 hours per week, 8 hours per day
As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our client's office. You will provide essential administrative support to the office manager and team, with a primary focus on assisting the doctor.
Key Responsibilities:
* Checking and responding to emails and faxes promptly.
* Taking notes during zoom meetings and managing email communications on their behalf.
* Handling administrative requests and queries from the doctor and other team members.
* Completing various administrative tasks, such as electronic filing, typing, copying, and scanning.
* Drafting and distributing emails, correspondence, memos, letters, faxes, and forms.
* Assisting in the preparation of reports and presentations.
* Ordering supplies as needed upon request.
* Documenting expenses, reconciling expense reports, and submitting them to the provider on a monthly basis.
* Preparing various communications, including but not limited to letters, emails, and faxes, as required for the doctor.
* Scheduling and managing administrative projects and ensuring their timely completion.
* Demonstrating polite and professional communication via phone, email, and mail.
* Supporting the team by organizing tasks and facilitating effective communication.
* Ensuring the proper functioning of equipment by completing preventive maintenance requirements and arranging for repairs when necessary.
* Providing information by answering questions and fulfilling requests.
* Contributing to the team's efforts by accomplishing related tasks as needed.
* Typing up documents for the office manager.
* Making phone calls to patients to schedule or confirm appointments.
* Preparing reports and presentation templates.
* Responding to patient inquiries through phone calls, emails, or video calls.
* Creating sales invoices and contracts.
* Performing standard data entry and maintaining records.
* Logging business expenses into expense reports.
* Utilize Canva to create announcements and newsletters and post them on social media.
Requirements
* Some experience working in the medical industry is required.
* Has experience in using Canva (making announcements, newsletters, etc.) is required.
* Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
* Excellent written and verbal communication skills.
* Strong attention to detail and exceptional organizational abilities.
* Efficient and accurate typist.
* Previous experience with data entry is a plus.
Independent Contractor Perks
* HMO Coverage for eligible locations
* Permanent work from home
* Immediate hiring