Cardiology Executive Assistant/Team Leader - Targeted
Join to apply for the Cardiology Executive Assistant/Team Leader - Targeted role at Hunter New England Local Health District.
Overview
John Hunter Hospital’s Cardiology Clinical Service Unit is seeking a dedicated and experienced Executive Assistant & Team Leader to support our Head of Department and lead a team of 14 administrative staff across multiple units, including the Cardiac Cath Lab and Diagnostic Centre.
Key Details
- Employment Type: Permanent Full Time
- Position Classification: Administration Officer Level 5
- Remuneration: $76,125.92 - $77,852.51 + 12% Super + Salary Packaging
- Hours Per Week: 38
- Location: John Hunter Hospital | Awabakal Land
- Closing Date: Monday 29th September
- Requisition ID: REQ
Responsibilities
- Provide executive support to the Head of Department including clinical typing and secretarial tasks
- Lead, manage, and support a diverse administration team spanning Cardiology CSU, Cardiac Cath Lab, and Diagnostic Centre
- Coordinate scheduling of clinic appointments and manage cancellations efficiently
- Cover front desk reception during breaks to maintain smooth operations
- Manage RIMS (Resource and Information Management System) to ensure accurate data handling
- Organize and collate Agendas and Minutes for Staff Specialist meetings
- Handle finance and revenue-related tasks including Trust documentation
- Coordinate invitations and logistics for Grand Rounds and Morbidity & Mortality meetings
- Provide administrative support to advanced trainees within the unit
About You
- Previous experience in a healthcare or hospital administrative setting is highly preferred
- Strong typing and computer skills, with the ability to manage clinical documentation accurately
- Exceptional customer service and communication skills
- Excellent organisational skills with the ability to manage multiple priorities under pressure
- A positive, proactive attitude and a genuine team player
- Ability to adapt and learn hospital systems quickly
What We Can Offer
- Comprehensive onboarding and ongoing hands-on training with experienced staff
- Access to online learning modules via My Health Learning
- Supportive and collaborative working environment
- Opportunity to contribute to a leading cardiology unit in a major hospital
At Hunter New England Health enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Advantages include salary packaging options, ADO, annual leave, parental leave and more as part of a comprehensive package.
Additional Information
An eligibility list will be created for future permanent full or part time and temporary full time vacancies.
Contacts & How to Apply
For role related queries contact Sonya Benson at Applicants will be assessed against the essential requirements and selection criteria contained within the position description. For assistance addressing selection criteria visit:
Stepping Up Website is a resource to help Indigenous job applicants apply for positions in NSW Health. For more information, please visit:
Information for Applicants: Applicants will be assessed against the essential requirements and selection criteria contained within the position description. This is a Category A position and may require compliance with PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases prior to offer.
Salary Packaging: Salary packaging is available and may increase take-home pay. For details, contact NSW Health Salary Packaging.
Location Snapshot
Bar Beach, New South Wales, Australia; Newcastle area postings for related roles are common, with updates listed on the job page.
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📌 Cardiology Executive Assistant/Team Leader - Targeted
🏢 Hunter New England Local Health District
📍 Newcastle