Executive Assistant to the Senior Management Team
Our senior management team and marketing partnerships require detail-oriented administration to manage engagements, business affairs, and activations. This diverse role necessitates coordination across a range of business management systems, from the Microsoft Office suite to social media platforms, resource management, and accounting software. As Executive Assistant to the Senior Management Team you will apply your gift for organisation and natural ability with people across our internal departments, with a focus on marketing coordination, and externally, across YSTs supply chain partnerships. You can find a short company overview, job description, and application instructions below (please note that we do not work with recruitment agencies and only accept direct applications).
Who? ‘You. Smart. Thing.’ (YST) is the leading travel demand management platform for destinations, venues, and live events.
What? Our map-based travel assistant service enhances visitor experience& increases revenues whilst reducing the disproportionate carbon footprint created by travel.
Why? A 30% cut in transport carbon emissions by 2030 equals about 16% of required atmospheric decarbonisation for climate stability. * It’s a crucial step we can take now.
How? YST helps organisations achieve sustainability ROI by providing personalised low-carbon travel plans for visitors that incentivise behaviour change.
Which?
When? Q3/42024. Whilst our approach is measured, there is a sense of urgency about helping our clients accelerate their journey towards net zero and beyond.
Where? Our platform and founding relationships were developed in the UK. We’re operational in Europe, North America, and Australia with roles available in each market.
*Based on 2021 Intergovernmental Panel on Climate Change (IPCC) data.
EA to the Senior Management Team
EA Responsibilities:
- Manage the schedules and appointments of senior management
- Organise and coordinate meetings, including preparing agendas and minutes
- Handle confidential information with discretion
- Help implement YSTs workflow and HR management processes
- Assist in the preparation of reports, presentations, and correspondence
- Arrange travel and accommodations for senior management
- Provide administrative support, including document and digital asset management
- Handle communications on behalf of senior management
- Perform other administrative duties as required
Marketing Administration Responsibilities:
- Help deploy marketing strategies and campaigns
- Oversee social media account management and content curation
- Coordinate marketing events, both virtual and in-person
- Conduct market research and analyse trends to inform marketing strategies
- Prepare and distribute marketing materials, such as PDFs and newsletters
- Monitor and report on the effectiveness of marketing campaigns
- Maintain the marketing database and ensure data accuracy
- Collaborate with external vendors and partners
About You
Experience, Skills & Qualifications
- At least 5 years of relevant workplace experience
- Degree qualification or equivalent.
- Excellent written, verbal communication, and numeracy skills
- Tech savvy (we use Microsoft Office 365 on Macs)
- Demonstrable passion for environmental sustainability
- £35-45,000pa (subject to experience)
- Annual profit-share-based bonus scheme
- Adaptable working from home and shared workspace
- Personal and career development support
How to apply: In the first instance please send your CV and a covering email explaining why you are interested in and suitable for this position to:
Please mark the subject of your email ‘YST EA Application’.
You. Smart. Thing. Limited, registered in England.
Company No: | VAT No:
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