Looking for a role where no two days are the same? As an Executive Assistant for this leading Eastern Suburbs agency, you'll be at the heart of the sales process-managing listings, marketing, compliance, and administration from start to finish. You'll be the go-to person keeping everything on track and ensuring clients enjoy a seamless, premium experience. You'll work closely with agents to manage sales pipelines and campaigns, attend key appointments, and coordinate all property marketing and compliance. On top of that, you'll support the wider office to keep daily operations running smoothly. This is your chance to join a high-performing team, make an impact, and be part of a fast-paced, professional, and supportive environment. The Perks Up to $120k salary package on offer (depending on experience) Be part of a well-established, high-profile brand with strong market presence Gain exposure to premium listings and high-end clients Career progression within one of Australia's leading real estate brands Large, rapidly growing business that will offer you huge scope to grow your career No on the tools Sales duties (such as prospecting or open homes) required whatsoever - this is a PURE admin support role Monday to Friday role- Giving you work life balance! Be the backbone of the team-your work makes a real impact every day The Position In the role of Executive Assistant your key responsibilities will include: Prepare and send listing letters, agency agreements, and request contracts Prepare and issue sales advices to solicitors and process exchanges, including sending exchange letters Create and maintain hard copy folders and update server records Manage all aspects of compliance for listings and sales Prepare marketing schedules and get listings live across all property portals Design and produce marketing materials, including brochures, signboards, DL cards and "Just Listed" / "Sold" letters using Canva; manage orders and signboard removals Attend open inspections and assist at auctions, including preparing auction boxes Prepare CMAs for appraisals and liaise with clients during property valuation processes Organise keys for settlement and coordinate with solicitors and agents Handle daily communication with buyers, vendors, and solicitors Schedule meetings, book appointments, and manage boardroom availability Issue invoices to vendors and update listings, including adding all open inspections on AgentBox Obtain council and water rates The Person The ideal candidate for the role of Executive Assistant will have: Previous real estate experience, ideally in a sales admin/marketing and/or Executive Assistant/Personal Assistant role supporting an Agent/Director Current NSW Certificate of Registration or Real Estate Licence Must be highly organised with meticulous attention to detail Immaculate personal presentation is a must Valid driver's licence and reliable vehicle Strong administrative skills with great time management Ability to work autonomously and is an excellent multi-tasker Great customer focussed attitude Ability to build rapport and have outstanding communication skills Knowledge of the North Shore area preferred but not essential Apply in Strict Confidence Submit your CV by hitting APPLY NOW or contact: Bianca Piras Email: bianca@p3recruitment.com.au Mobile: 0434 376 835 For a quicker response, please text or call. We're available outside of business hours! No CV? No problem! We're happy to have a confidential discussion with you regardless. Rest assured, we will never inform your employer that you're exploring new opportunities.