Job Description Minor Hotels is seeking a motivated and detail-oriented Facilities Assistant Administrator to support the smooth day-to-day operations of our Facilities Department across multiple properties. Full time and Part time available hours available. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in delivering organised, efficient, and professional administrative support. Working closely with the Facilities Manager and hotel teams, you will play a key role in ensuring maintenance coordination, contractor management, reporting, and departmental administration are handled seamlessly. Key Responsibilities Include: Maintain and manage building compliance documentation, ensuring all statutory, regulatory, and operational records are accurate, up to date, and readily accessible. Monitor contractor compliance requirements, including licences, insurances, Safe Work Method Statements (SWMS), inductions, and accreditation records. Coordinate contractor onboarding and site inductions in accordance with building and workplace compliance requirements. Assist in maintaining compliance registers for fire safety, essential services, workplace health and safety, lift maintenance, pool operations, and other statutory obligations. Track and coordinate preventative maintenance schedules, service contracts, inspections, and compliance-related activities across the property. Support the Facilities Manager with defect management, contractor coordination, and follow-up actions to ensure timely completion of works. Process invoices, purchase orders, and service agreements while maintaining accurate records and supporting budget tracking. Maintain accurate records, spreadsheets, and reports using Microsoft Office, MyBos, and other property management systems. Assist in preparing compliance reports, contractor performance reports, and monthly operational updates. Liaise with contractors, service providers, Body Corporate representatives, residents, and hotel teams to ensure compliance obligations are met and communicated effectively. Coordinate access arrangements for contractors, auditors, inspectors, and service providers undertaking works within the building. Maintain filing systems and document control for service agreements, compliance certificates, warranties, manuals, and building records. Support audits and inspections by preparing documentation and coordinating required information. Provide general administrative support to the Facilities Department, including correspondence, meeting coordination, record management, and other duties as required.