How does this Position contribute to our community?
The position of Accounts Payable Officer contributes to the local community by ensuring, that timely and accurate payments are made to local suppliers and vendors.
What does this Position do?
The Accounts Payable Officer is responsible for assisting with the timely and accurate processing of accounts payable payments, maintaining financial records, and ensuring compliance with organisational policies and legislative requirements. This position provides administration support in the corporate services area primarily in the areas of finance and customer relations.
Key Objectives
* Accurate processing of supplier invoices including:
* Matching invoices and purchase orders
* Distribution of invoices for payment authorisation
* Processing of monthly account payments including company credit cards and fuel card statements
* Timely payments to suppliers including reviewing supplier statements and following up unpaid invoices with relevant staff
* Accounts payable administration including filing and recording as required of payments, creditor details and updates
* Reporting of incidents, near miss, injuries, property damage and identified hazards.
* Taking reasonable care to protect their own safety and the health and safety of others.
* Following reasonable instruction on health and safety and injury management.
* Actively participating in training and WHS programs as required.
* Any other responsibilities in line with the position as assigned by the Manager and/or Port Lincoln City Council
Essential Qualifications, Experience, Knowledge & Skills
* Minimum of 2-3 years' experience in accounts payable or a similar finance role.
* Understanding of accounts payable processes, including invoice processing, payments, and reconciliation.
* Strong attention to detail and accuracy.
* Proficient in Microsoft Office, particularly Excel.
* Ability to communicate effectively particularly in the resolution of minor matters.
Highly regarded but not essential Qualifications, Experience, Knowledge & Skills
* Certificate or Diploma in Accounting, Finance, or a related field.
* Familiarity with local government finance processes and systems.
* Knowledge of relevant accounting standards and legislation.
* Experience with MAGIQ financial systems and a track record of providing training and support.
* Strong communication and interpersonal skills, with the ability to engage with both internal external stakeholders.
Key performance indicators
* Timely Invoice Processing: Ensure 95% of invoices are processed and paid within agreed payment terms.
* Account Reconciliation Accuracy: Complete monthly reconciliations of accounts payable accounts with zero significant discrepancies.
Stakeholder Satisfaction
Achieve positive feedback from internal departments and external suppliers, resolving 90% of queries within 48 hours.
Applications will close 5:00PM, Monday 16th March 2026 and will be assessed as they are received so apply now!
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