Your current company
A respected intellectual property firm known for its collaborative culture, commitment to professional development and flexible working.
Please note: You must be an Australian citizen, hold Permanent Residency, or have a Visa with No Working Restrictions
Your new role
You'll provide administrative and database support to patent attorneys. You'll manage correspondence, track key deadlines, and ensure accurate data entry across patent filings. You'll also liaise with clients, overseas associates, and patent offices.
This role suits experienced legal administrators. Law students or candidates seeking a pathway to a solicitor position will not be considered.
Preparing and sending mail, emails, and faxes
Scanning and filing documents accurately
Entering and updating case details, deadlines, and publication data
Generating standard correspondence and invoices using templates
Managing attorney reminders and ensuring deadlines are met
Providing executive support, including diary management and travel bookings
Liaising with clients, overseas associates, and patent offices
Assisting with reception relief and general admin tasks
What you'll need to succeed
Previous experience in an Intellectual Property firm is essential.
Fast, accurate data entry and strong written communication
High attention to detail and solid organisational skills
Confidence working independently and in a team
Familiarity with document management and client systems
What you'll get in return
Adaptable working practices
Structured training and ongoing development
Supportive team environment with transparent processes
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
📌 Patent Assistant
🏢 Hays
📍 Sydney