The Museum of Australian Democracy (MoAD) is seeking a highly motivated and organised person to join MoAD as Governance Officer. The Governance Officer provides high-level support to the Old Parliament House Board (Accountable Authority), the Audit, Finance and Risk Committee and the First Nations Advisory Committee. The position undertakes and coordinates executive and governance activities and functions within the agency. This role develops and implements systems, guidelines and key processes to ensure agency accountability and performance and reporting requirements are met.
Highly developed communication and stakeholder engagement skills are essential along with a high attention to detail. As part of a small team, you contribute to the delivery of governance functions. You will be a highly capable person who enjoys sharing knowledge, working to timeframes and is outcomes focused.
The key duties of the position include:
Under the direction of the Manager, Executive Projects, the Governance Officer will be responsible for the administration of governance within the agency and the provision of administrative support to the Old Parliament House Board and Audit, Finance and Risk Committee.
Other duties include:
• Provide secretariat and operational support to MoAD, including supporting the Board of Old Parliament House (Accountable Authority); the Audit, Finance and Risk Committee (AFRC); the First Nations Advisory Committee (FNAC) and other relevant corporate meetings as required. This includes undertaking high level secretariat services and preparation of papers.
• Work in a high paced environment with tight timelines and competing deadlines, to deliver work to a high standard to meet the agency's requirements.
• Develop and maintain effective working relationships with Executive, senior managers, Board, AFRC and FNAC members and external stakeholders.
• Contribute to MoAD's corporate planning and reporting requirements including but not limited to: Strategic Plan, Corporate Plan and KPI reporting; preparation of the Annual Report; preparation of Senate Estimates briefs; coordination of APS and portfolio responses as required.
• Liaise with stakeholders including Board, AFRC and FNAC members, Executive and Business areas to coordinate activities and complete tasks and prepare relevant correspondence and reporting as required.
• Assist with the management of agency Fraud, Freedom of Information (FOI), Public Interest Disclosure (PID) and Privacy activities.
• Contribute to the development of policies and procedures relating to governance.
• Ensure the maintenance and records management of all Board and committee records including Terms of Reference, workplans, meeting minutes, action, decision and conflict of interest registers as well setting forward agendas.
• Undertake a range of tasks including but not limited to organising