WA Occupational Therapy Association – Subiaco WA
Hours: 20 hours a week (Mon-Fri, 4 hours each day)
We are seeking a highly organised and efficient Administration Officer to join our team. The ideal candidate will play a vital role in the smooth operation of the Western Australian Occupational Therapy Association. The Administration Officer will be responsible for handling various administrative tasks, supporting the Board, Management Committee and various interest groups, and maintaining a professional and productive work environment
Responsibilities:
* Perform general administrative duties, such as answering phone calls, responding to emails, and managing correspondence
* Maintain and update filing systems, databases, website and records
* Prepare marketing documents, minutes, newsletters and reports as required
* Assist with finance management including membership tracking and financial record-keeping
* Liaise with internal and external stakeholders including members, organisations, and sponsors
* Assist in the organisation and coordination of Association events
* Provide administrative assistance to the WAOTA Board, Management Committee and various interest groups as required.
* Manage additional administrative tasks as directed
Qualifications and Skills:
* Proven experience in an administrative role, event coordination or similar position
* A capacity to learn and implement emerging office technologies and procedures
* Well-developed interpersonal skills
* Highly proficient written communication, strong attention to detail, time management and organisational skills
* Ability to take direction, but use initiative, work autonomously and utilise discretion and judgement to achieve work outcomes
* Advanced computer skills including proficiency in Microsoft 365 (Word, Excel, OneDrive) and other relevant software such as Canva
* Strong problem-solving skills and the ability to adapt to changing priorities
* High level of professionalism, confidentiality and integrity
* Knowledge of office management systems and procedures
How to apply:
Interested candidates are invited to submit their application to applicationto****@waota.com.au. Please indicate Administration Officer Application in the subject line of your email. Your application should include:
* Cover letter outlining your experience and skills in administrative support functions including managing competing demands and your ability to meet deadlines and outcomes.
* Current resume including the names and contact details of at least 2 referees
Only shortlisted candidates will be contacted for further evaluation.
Application deadline: 5pm Friday 17th April 2026. Applications after this date will not be accepted.
For further information regarding this position please contact Sandy Kevill on 0418 943 ***
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