Office Manager – East Coast Energy Solutions (Cairns, QLD)
Join an award-winning solar and electrical company leading the charge in renewable energy innovation across Far North Queensland.
East Coast Energy Solutions is a Cairns-based industry leader specialising in solar system installations, battery storage and EV charging infrastructure for residential, commercial, and government clients.
With a strong reputation for quality, safety, and customer care, our team takes pride in delivering sustainable energy solutions that make a lasting difference. As we continue to grow, we're looking for a proactive and organised Office Manager to take ownership of our administrative, HR, and operational systems — ensuring our office runs smoothly and efficiently.
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Role Responsibilities
Office Administration
* Manage day-to-day office operations including phone calls, emails, and correspondence
* Manage administrative assistants and their duties
* Maintain organised digital and physical filing systems
* Coordinate communication and scheduling between office and field teams
* Support management with reporting, compliance records, and internal communications
Bookkeeping & Finance
* Process invoices, receipts, and payments using Xero
* Assist with payroll, accounts payable/receivable, and bank reconciliations
* Generate accurate quotes and invoices within SimPRO (preferable)
* Maintain financial accuracy and compliance with company and ATO requirements
Human Resources & Recruitment
* Manage HR and onboarding administration through Work Safety, including contracts, staff records, compliance tracking, and leave approvals
* Coordinate interviews, candidate communication, and recruitment logistics in partnership with leadership
* Maintain up-to-date employee documentation and ensure HR compliance across the business
Operations & Project Support
* Manage supplier accounts, orders, and stock tracking
* Coordinate with project teams to ensure smooth delivery of works and documentation
* Support project scheduling, job creation, and workflow tracking in SimPRO
Brand & Executive Support
* Maintain brand standards by managing uniforms, marketing materials, and office supplies
* Support senior leadership with travel arrangements, scheduling, and coordination
* Assist with general administrative duties
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Key Requirements
* Proven experience in office management, administration, or bookkeeping (trade or construction industry experience highly regarded)
* Proficiency in Xero (essential) and SimPRO (highly desirable)
* Experience with Worx Safety or similar HR & safety platforms
* Strong organisational and multitasking skills with high attention to detail
* Excellent written and verbal communication
* Professional presentation, discretion, and initiative
* Self-motivated and able to work independently within a team environment
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What We Offer
* A long-term career opportunity within a respected local company
* Supportive, down-to-earth team culture
* Ongoing professional development and training opportunities
* Competitive remuneration and performance-based incentives
* The chance to play a key role in a business driving Queensland's renewable energy future
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Ready to join a company making a real impact?
Apply now with your resume and cover letter, outlining your experience with Xero, SimPRO, and Worx Safety.
Location: Cairns, QLD
Employment Type: Full-time or part-time for the right candidate
Company: East Coast Energy Solutions