Support Structured Operations in a Growing Mine Rehabilitation BusinessMineMend operates across the Bowen Basin delivering large-scale mine rehabilitation outcomes using modern equipment, drone technology, and disciplined operational systems.We are seeking a Senior Administration Coordinator to provide structured, high-level support to the Director and Operations Manager.This role strengthens internal systems, maintains compliance discipline, and ensures operational clarity across multiple sites and Tier 1 mining clients.This is a full-time, primarily office-based role located at 9 King Street, Emerald (CH Colab Facility).
Our ValuesWe are a values-driven organisation. Alignment with our culture is as important as technical capability.• Respect – For clients, colleagues, and self • Integrity – Honesty, transparency, and accountability • Come Clean, Go Clean – Professional presentation and leaving every site better than we found it • Focus – Discipline and clarity in execution • Excellence – Commitment to high-quality outcomes
The Purpose of This RoleThis is a senior coordination role designed to:• Provide reliable, structured support to leadership • Maintain high standards across onboarding and compliance systems • Strengthen financial visibility and documentation discipline • Ensure operational readiness across multiple projectsYou will act as a stabilising force within the business — bringing order, consistency, and follow-through.
The RoleMineMend operates with clear systems, routines, and accountability. The structure of this role is consistent and process-driven.While client systems and compliance platforms may vary, internal expectations remain constant: accuracy, organisation, and disciplined execution.Your work will include:• Onboarding MineMend into new contractor management systems and minesite portals • Managing and maintaining site compliance systems, including Intellics (BMA and Whitehaven) • Coordinating onboarding requirements across major clients (BMA, Glencore, Whitehaven, Ensham, Sojitz and associated contractors) • Maintaining compliance documentation for personnel and machinery • Supporting project invoicing and financial tracking • Preparing and coordinating structured internal meetings • Assisting with recruitment campaigns and documentation developmentThis role requires calm execution within a compliance-heavy mining environment and the ability to manage multiple contractor platforms with accuracy and consistency.
Key ResponsibilitiesSystems & Documentation• Maintain structured documentation through SharePoint • Support implementation and optimisation of Varicon project software • Refine and document internal workflows • Ensure onboarding and compliance records are complete and audit-readyFinancial CoordinationUsing QuickBooks Online and Varicon: • Prepare project claim invoices • Review supplier payments • Monitor receivables • Assist leadership with cost tracking and financial visibilityOperational Support• Coordinate onboarding across multiple minesite systems • Manage Intellics compliance requirements for BMA and Whitehaven • Prepare and document internal operational meetings • Support daily review rhythms and purchasing coordination • Assist with maintenance scheduling and accommodation logisticsRecruitment Support• Assist with structured hiring processes • Draft and refine job advertisements • Canva experience highly regarded (not essential)
Key Performance Measures• 95%+ task accuracy • 95%+ on-time task completion • Zero compliance oversights due to administrative error • Effective preparation for Tuesday “Rough-In” and Thursday “Lock-In” operational meetings • Clear communication supporting operational readiness
This Role Will Suit Someone Who:• Enjoys structure and routine • Takes pride in finishing tasks properly • Is comfortable managing compliance-heavy documentation • Is numerically confident and able to interpret cost information • Remains calm when learning new contractor systems • Values long-term stability and responsibility
Skills & Experience• Minimum 4 years’ experience in administration or coordination • Strong proficiency in:QuickBooks OnlineMicrosoft Office SuiteOutlook calendar managementSharePoint OnlineProject management systems (Varicon highly regarded) • Experience using Intellics or similar contractor compliance systems highly regarded • Strong organisational discipline • Excellent written and verbal communication • High numerical confidence • Experience within mining, civil, construction, or compliance-heavy industries highly regarded
Modern Tools ExpectationWe value efficiency and clarity.A willingness to adopt modern productivity tools — including AI platforms such as ChatGPT — to improve documentation, streamline processes, and maximise task execution is strongly encouraged.
What Success Looks Like After 90 Days• Full ownership of onboarding coordination • Accurate and timely invoicing • Structured preparation of weekly operational meetings • Clear, well-maintained compliance documentation • Improved workflow clarity supporting the Director and Operations Manager
Remuneration & Benefits• $35 – $40 per hour (commensurate with experience) • Long-term stability within a structured and growing business • High ownership and visibility within leadership operations • Meaningful involvement in environmental rehabilitation projects • Exposure to financial, compliance, and operational coordination
How to ApplyIf you are organised, disciplined, and motivated to strengthen systems within a growing environmental business, we welcome your submit:• Your resume • A 1–2 minute video introduction outlining:What you understand about MineMendWhy you are suited to this roleHow you use systems or tools to improve efficiencyWe look forward to meeting candidates ready to contribute to structured, high-quality operations.