Administration Officer – Property
The role of Administration Officer - Property will see you working from our Victoria Park head office. We are seeking an experienced Administrator with a strong customer service focus, that will help coordinate and provide support to the Property Manager with the management of the Monadelphous Property portfolio that supports the Business and Operations across Australia. Joining the team will provide you with the opportunity to form positive relationships with the leaders across operational and corporate groups within the business.
Benefits
Working with Monadelphous offers many benefits, some of which include:
* Our work. We offer diverse, challenging work on some of the world's biggest resources, energy and infrastructure projects.
* Our culture. We're solution focused, reliable and embrace a 'can-do' team environment.
* Our loyalty. We want you to reach your potential, we'd like to help you get there.
Key Responsibilities
* Provide administrative support in a small team where you will actively coordinate communications and requests in relation to property and facilities management
* Day to day document and Lease management, rent payments and coordination with Real Estate agents and tenants.
* Respond to information requests from tenants, real estate agents, suppliers and internal stakeholders
* Liaise with both internal and external stakeholders, providing a high level of customer service
* Coordinate maintenance work orders, property repairs and refurbishment
* Utilise a proactive approach and build strategic work relationships to improve processes
* Coordinating and attending meetings
* Complete administration and schedules to help maintain safety and compliance from sub-contractors, such as cleaners, security, and trades.
* Data entry of property related procurement and work orders
* Liaising with contractors, local shire and utility companies and internal stakeholders
* Follow specific processes and procedures adhering to all the Monadelphous policies
* Other ad hoc management and support on property and facilities related projects such as office fit outs, relocations, property improvements and repairs, arranging quotes for material and equipment.
What you'll bring
* Strong knowledge and understanding of HSE relating to properties and facilities.
* Previous Property and/or Facilities experience is highly preferable
* Proficient Microsoft Office skills with a strong focus with Excel (pivot tables and vlookup)
* Exceptional customer service focus combined with experience providing administrative support to property and facilities or similar. Resource sector exposure would be an advantage
* Experience utilising JDE and other similar ERP systems
* Strong time management and organisational and skills
* Ability to manage small projects
* A strong problem solver with comprehensive analytical skills
* Strong verbal and written communication skills
* Must have the ability to review and understand contractual documents, from tender, review, negotiation, award & ongoing management
Life at Monadelphous
There's lots to get involved in, celebratory or cultural events and so much more. We work hard to make Monadelphous a truly great place to work. We celebrate our diversity and shared values and are committed to inclusion and equal opportunities for all. We're committed to hiring locally, encourage people of all diverse backgrounds to apply and strongly encourage women and First Nations people to submit an application.
About us
Monadelphous is an ASX‐200 company providing multidisciplinary construction, maintenance and industrial services to many of the largest companies in the resources, energy and infrastructure sectors. Established in 1972, we've been working in Australia and around the world for more than 50 years. We work on the biggest projects and ensure our teams have a variety of opportunities available to follow their career path of choice. Our corporate offices in Perth and Brisbane enable a wide range of professionals who provide the administration support and corporate services for the teams across Australia and internationally. Join a collaborative and fun team who are contributing to the success of our business every day.
Safety
Safety is at the forefront of everything we do, and we live by our promise: The Safe Way is the Only Way. Apply now to get started. A career at Monadelphous is a career with a difference. Make it yours.
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