Office Manager / Executive Assistant
Melbourne | Architecture & Design | 9-day fortnight + WFH
Are you a highly organised, proactive professional who thrives in a creative environment?
Our client, a leading architecture and design studio in Melbourne, is seeking an
Office Manager / Executive Assistant
to provide executive support to the Directors and ensure the smooth running of their vibrant studio.
About the Role
This is a varied and rewarding position where you'll combine executive support, office management, and client-facing responsibilities. You'll be instrumental in keeping operations running efficiently and supporting a team of passionate designers.
Key Responsibilities
Manage Directors' diaries, travel, emails, and meetings
Prepare quotes, review contracts, and follow up on client inquiries and leads
Oversee office operations, budgets, invoices, supplies, and vendor relationshipsCoordinate staff events, team meetings, and studio functions
Prepare reports, presentations, and correspondence
Support HR activities including onboarding and team communications
About You
Proven experience as an Executive Assistant, Office Manager, or Studio Manager
Preferability from Architecture or a similar industry
Exceptional organisational and multitasking skills
Experience preparing quotes, reviewing contracts, or supporting project administration
Proficient in Microsoft Office (Adobe/InDesign a plus)
Proactive, professional, and solutions-focused
Why You'll Love This Role
Work with a talented team of architects and designers in a creative studio
Flexible working: 9-day fortnight + 1 WFH day per week
Opportunity to make a real impact on studio operations
Competitive salary and supportive leadership
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