Job ID: | Amazon Commercial Services Pty Ltd
Overview
We are currently seeking an experienced Site Office Administrator to join the business and play a critical role in supporting the Fulfillment Center (FC) Operations team for our FC in Horsley Park. The successful candidate will be highly organized, extremely detail-oriented, self‐motivated, and able to handle confidential information, as well as demonstrate the ability to respond effectively to changing workloads and priorities.
Responsibilities
* Maintain schedules, plan events, coordinate meetings, and conferences for the FC.
* Conduct clerical duties, including filing, full office management, respond to emails, prepare documents and presentations using graphics, graphs, and internal information and platforms.
* Compile team goals, track and help drive completion of key deliverables and follow up on action items.
* Complete purchasing of site office requirements.
* Support calendar management for general manager and leadership team.
* Attend leadership meetings and take notes/action items.
* Schedule cost effective travel arrangements, including airfare, hotel, ground transportation as needed.
* Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
* Support continuous improvement activities within the FC.
* Think and plan ahead, delegate responsibilities appropriately and manage time effectively.
* Coordinate closely with Workforce Management, Maintenance, Human Resources, and other teams within the FC.
* Serve as representative on department team‐building and improvement activities and peer recognition.
Basic Qualifications
* 2+ years administrative support experience in a related field.
* Work an on-call rotation schedule including evenings and weekends.
* Availability to work overtime, weekends and holidays as needed.
* Knowledge of Microsoft Office including PowerPoint, Excel, and Word.
Preferred Qualifications
* Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel.
* Solid analytical skills and attention to detail.
* Alignment with Amazon's customer‐centric philosophy.
Amazon is an equal prospect employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
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