Submissions Coordinator
Greive Gillett Architects
Adelaide
Full-Time
Salary - $80,000 - $100,000 per year
About the Role
As Submissions Coordinator, you will play a key role in coordinating and producing Expressions of Interest (EOIs), tenders, fee proposals and supporting marketing material. You will work across multiple projects, liaising with internal teams and external consultants to ensure submissions are compelling, accurate and delivered on time.
You will also contribute to broader communications activities including website content, awards submissions, and marketing collateral as needed.
Key Responsibilities
Submissions & Business Development (Primary Responsibilities reporting to Submissions & Marketing Officer and Directors)
1. Coordinate and deliver high-quality EOIs, tenders, fee letters, and submissions
2. Interpret client briefs and procurement requirements to develop tailored responses
3. Manage submission timelines from inception through to delivery
4. Edit, produce / write copy, proofread and produce clear, persuasive written and graphic content
5. Liaise with project teams and subconsultants to source and develop content
6. Assist with win strategies and content development workshops
7. Maintain and build the submissions knowledge library, including standard text and diagrams
8. Review incoming tender opportunities and support go / no-go processes
9. Maintain ongoing Submissions Review List and coordinate and chair Weekly go/no go meetings
1. Maintain pre-qualifications and supplier panel submissions
Marketing & Communications (Secondary Responsibilities as required by Submissions & Marketing Officer and Directors)
1. Support website, social media, newsletters and thought leadership content
2. Assist with project photography coordination and in-house photography
3. Manage awards submissions
4. Produce graphic material for marketing collateral
5. Support staff with diagrams, reports and presentation material as required
About You
You are a confident communicator with strong attention to detail and the ability to juggle multiple deadlines. You enjoy working collaboratively, can engage with a wide range of stakeholders, and take pride in producing polished, professional documents.
You will bring:
1. Excellent written, editing, and verbal communication skills
2. Strong interpersonal skills and high emotional intelligence
3. Experience in submissions, communications, marketing, or document production
4. Experience in architecture, design, construction, or another creative industry (preferred)
5. Ability to understand and interpret technical briefs and procurement processes
6. Proficiency in Adobe Creative Suite and related graphic software
7. A proactive, organised and solutions-focused approach
8. Ability to work independently while contributing positively to a team
Tertiary qualifications in communications, graphic design or a related field are desirable, but equivalent industry experience will be equally valued.
As part of your application, please provide:
· Why you would like the role and how you would add value to GGA through your relevant experience (half page max)
· Provide select writing samples and an explanation of how the content was produced (i.e. in collaboration with others, or direct copy based on a specific brief) (1 page max)
· Specific examples of how you lead or collaborate with others (half page max)
Please submit your CV and application by 21 January 2026
.
Note: Only Shortlisted candidates will be contacted directly.