Overview
Kay & Burton is a relationship based, specialist advisory real estate business that markets the finest homes and lifestyle properties in Victoria. We provide these services to local and international individuals, families and businesses.
Our directors are highly experienced negotiators and managers, every one of them "hands on" in Kay & Burton's day-to-day business and involved in its long-term strategies for innovation and growth.
Every person we employ is an integral part of the Kay & Burton brand, with each person bringing to the table a unique set of skills and a commitment to service and excellence. Numbering more than 150 people across 8 offices, the Kay & Burton team is divided between four operating groups - Sales, Property Management, Projects & Developments, Concierge, Luxury Stays and Operations and is committed to supporting our people through providing a workplace which is envied and respected.
Our Mission
Achieve outstanding results for our clients by nurturing relationships that last a lifetime. Exceed our clients' expectations through timely anticipation of their needs and flawless execution of our mandate.
Our Vision
Be recognised for our leadership and innovation and extend our footprint within Australia and beyond.
Position Summary:
The Trust Accountant Assistant Rental is responsible for managing the rental trust accounting related activities in conjunction with the Trust Accountant. Due to our growing Property Management & Concierge division we now require further assistance with our trust accounting and invoicing in our Concierge team. The Trust Accountant assistant will work with the Trust Accountant to provide the daily management of the rental trust account for the rent roll. In addition, they will be required to assist with invoicing for our Concierge platform utilising Property Me. The Trust Accountant assistant must ensure effective working relationships with his/her colleagues, property management and concierge teams and key stakeholders to provide the highest level of customer service at all times.
You will report directly to the Director of Property Management and, but will also be required to maintain ongoing relationships with other members of the team including:
Senior Management
Board of Directors
Direct Manager
Team members
Colleagues
Key Stakeholders
Responsibilities
Entering supplier & trade invoices into Pme.
Receipting of rents, bonds and disbursements
Processing of payments and fielding enquiries from all stakeholders
Lodging of rental bonds with RTBA
Reconciliation of the trust account as required
Quarterly reconciliation of invoices for the Concierge team
Liaising with finance team to ensure all concierge invoices are reconciled in zero
Liaise with the property management & concierge team
Attend monthly property management & concierge meetings as required
Keeping accurate records of all transactions
Enter, update and maintain owners, tenants and creditors in the database
Enter creditor invoices
Assist Finance team and property management team with problem solving
Any other accounts duties as required from time to time
Manage and prioritise work as required to meet deadlines
Ensure month end reports are forwarded to appropriate parties
Support trust accountant to complete EOFY income/expenditure statements
Work together with your direct manager, colleagues and the property management division to provide efficient and timely management of the property management trust account
Provide timely and accurate information to relevant parties
Liaise with admin support where needed to ensure the smooth operation of PM Programme
Liaise with RTBA in relation to the bond lodgments and processes
Attributes
Communicates with others
Manages relationships & diversity
Plans and organises
Analyses & problem solves
Skills
Minimum of 3 years' experience in a property management role in real estate
Experience using Property Me highly advantageous
Experience with trust accounting preferred but not required.
The ability to work well independently and as part of a small team
REIV Agents Representative Certificate
Solid attention to detail
Excellent verbal and written communication skills
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📌 Trust Accountant Assistant - Property Management & Concierge
🏢 Kay & Burton
📍 Melbourne