About the branch
The Chief Operating Officer (COO) Branch is responsible for the Corporate functions of the agency including financial management, legal, human resources, ICT, security and property. The Branch is also responsible for the ongoing management of the Shared Services arrangements to support the important work of the PWSS.
About the team
Our Corporate team is at the heart of ensuring the PWSS runs smoothly and efficiently. As a small team we thrive on collaboration and adaptability, managing a broad range of responsibilities that are essential to the agency's success. The team offers an exciting, fast-paced environment where every member has the chance to take ownership of projects and drive positive change. The Corporate team plays a pivotal role in shaping the agency's future.
The key duties of the position include
We are seeking a highly motivated and experienced EL1 to join us an Assistant Director responsible for the management of shared services, ICT, information management and security for the PWSS. You will play a pivotal part in managing the shared services arrangements provided to the PWSS including finance, payroll, ICT, property, and security. This is a unique opportunity to contribute to the establishment of policies and processes for a newly created agency while driving strategic outcomes and fostering a collaborative, high performing team environment.
Key responsibilities include:
* overseeing the management of shared services with external agencies, including the management of Memorandum of Understanding agreements for the provision of these shared services;
* participating in a range of shared services forums and acting as the liaison between the agency and the shared services providers, this also includes coordination of system and ICT initiatives/projects to support the agency;
* coordinating the security and compliance related functions for the agency, ensuring alignment with Protective Security Policy Framework (PSPF) and other key governance requirements;
* contract management with various stakeholders including identifying potential suppliers, and providing support to the agency on procurement processes;
* oversee the records management function for the agency and compliance with information management legislation;
* preparing a range of internal and external reports, including completing agency surveys to ensure compliance with relevant frameworks and legislation;
* preparing formal advice, briefing materials, and agenda papers on security and compliance matters, supporting informed decision-making;
* identifying risks, opportunities, and resources needed to deliver high-quality outcomes within set timeframes and budgets;
* identifying opportunities for continuous improvement, including streamlining and simplifying practices, and updating existing policies and procedures;
* mange a small team to deliver a diverse remit; and
* other duties as required.
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