Training Centre Administration Officer
Organisation Development and Training Unit
Youth Justice
Haberfield
Full-Time up to 12 months, commencing Monday, 2nd February ****
Clerk Grade 3/4 Salary ($84,659 – $92,701 pa)
, plus employer's contribution to superannuation and annual leave loading
This is a targeted recruitment. While all applicants are welcome, preference will be given to candidates who meet the established standards of the role and are of Aboriginal and/or Torres Strait islander descent. The Department acknowledges this lived experience contributes a perspective valuable to our work with this community.
Your role
Provide high level administrative and clerical support including quality reception services and assistance with projects, research and analysis to support the operation of the Yasmar Training Centre and its state-wide training operations, including the operation of the Learning Management System.
What You'll Do
Provide reception, high level clerical and administrative support and timely and effective reception, information and referral service to vendors, trainers, trainees, contractors and visitors attending the Yasmar Training Centre.
Manage a range of administrative support services relating to the business, including routine financial and procurement activities, performance, budget and KPI reporting, ordering stock and stationery, car pool facilitation, travel arrangements for staff, support with meetings and events, training room bookings and catering requirements.
Maintain the Learning Management System including system reporting, ensuring accuracy of all authorised training activities, attendance and outcomes so that it is the authoritative record of JJ Training.
Maintain the unit's electronic and file records, systems and databases, record data and file to ensure that all documentation is securely stored and readily accessed, including assisting staff and managers with SAP entries, flex sheet management and leave status.
Provide word-processing and data entry services and draft correspondence, such as letters, memoranda, agenda, minutes, briefing notes, reports and related documentation on behalf of the manager and unit, in line with departmental approved style guidelines including retrieving and collating complex documents and information.
Provide support with various training projects and activities, including quarterly Newsletter and the Youth Justice Scholarship Program, conducting research and producing operational and training reports.
Interpret and comply with work procedures, practices, policy and standards.
What We're Looking For
A willingness to work from the Yasmar Training Centre (185 Parramatta Road, Haberfield) most weekdays as this role is our primary reception person and deals with trainees, visitors, tradespeople and vendors.
Experience providing high-level administrative and clerical support and excellent client service.
Working With Children Check.
In addition to the above criteria, we are looking for someone who has:
Ability to carry out SAP purchasing through to payment.
Ability to be an FCM Travel Arranger.
Experience with OneTRIM.
What We Offer
A challenging and rewarding career.
Flexible, autonomous work environment.
Competitive pay and conditions.
Training and development opportunities to build and maintain capabilities.
Health & Wellbeing and Employee Assistance Programs.
Applications close
Sunday, 7th December **** at 11:59pm AEST.
Contact
For more information about the role or what it's like to work for DCJ, please contact the hiring manager Philip Rouse on or at .
If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Olivia Alipalo on or via .
Inclusion and Diversity
Inclusion and Diversity lies at the heart of how we recruit. We continue to hire great people with a wide variety of skills, experience and backgrounds, including people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups. To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.
Other Information
A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people.
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