* JOB ID: 2074
* PRACTICE MANAGER / SENIOR MEDICAL SECRETARY
* SURGICAL PRACTICE, KEW
* PERMANENT FULL-TIME
* PARKING ONSITE
Our client, a highly regarded surgical centre, seeks to recruit an experienced Practice Manager to oversee daily operations for this busy surgical practice, located in the inner east. The practice is long-standing and has enjoyed the support of a very conscientious Practice Manager.
The role involves overseeing the administration team and nursing staff whilst maintaining a close working relationship with the surgeons; therefore, they seek an individual who will utilise well-developed communication skills coupled with a hands-on approach to management and practice operations. The position will encompass various duties, including financials, personnel, OHS, day-to-day operational tasks of the practice, accreditation, together with management of fellowship applications.
Particulars of the position include:
* Ability to build and maintain professional rapport with patients, hospital staff, medical equipment suppliers and all stakeholders of the business.
* A genuine commitment to excellence.
* Computer literacy – ideally Genie and Xero.
* Demonstrate leadership capabilities, sound surgical specialist medical practice environment knowledge, and outstanding communication skills, with the ability to work both collaboratively and autonomously within the business.
* Be professionally presented and deliver excellence in customer and stakeholder service.
Practice Manager duties include:
* Use of Xero accounting program
* Liaise with payroll services in liaison with the practice bookkeeper and accountant.
* Prepare Superannuation payments. & lodge with SBCH – fortnightly.
* Bill payments and reconciliation of all accounts.
* Preparing rental invoices for doctors.
* Prepare and lodge BAS and IAS returns.
* Insurances.
* HR requirements.
* Organise individual staff meetings bi-monthly and quarterly group staff meetings. (minute taking).
* Organise staff leave requirements and ensure coverage of absent staff is organised.
* General health and safety.
* Organise maintenance of rooms.
* Ordering of stores & consumables.
* Organising confidential waste pickup.
* Liaise with IT regarding any computer IT issues.
* Organise & purchase office equipment & stationery, staff requirements.
Senior Medical Secretary duties include, but not limited to:
* Use of Genie medical software
* Manage Genie Diary
* Front desk reception / handling general enquiries by phone, email, and postal mail.
* Make appointment / Meet and Greet / Triage patient needs
* Prepare patient invoices & receipts.
* Liaise with nursing staff for the management of theatre bookings/finalising theatre lists, anaesthetists/assistants when required.
* Invoicing patient accounts, taking payments, daily reconciliation, and banking.
* Recalls/reminders.
* Bad debts.
Essential criteria:
* Previous experience in a specialist rooms management role and/or high-level practice administrative position
* Experience in financial management, accounting systems such as Xero and reporting processes
* Experience in payroll systems and legislated employment conditions.
* An understanding of medical terminology, medical and allied health professional organisations and relevant stakeholders.
* The ability to demonstrate and encourage leadership and teamwork.
* The ability to build patient and stakeholder relationships.
* Excellent communication and documentation skills.
* A current criminal record screening.
* Current and ongoing work rights in Australia.
The role is offered full-time, with the advantages of the position being working within a professional and supportive team, with free onsite parking and being appreciated for your efforts with an excellent annual Salary Package for the Practice Manager position to be negotiated. Ultimately, the calibre of the individual will determine the appropriate income level.
For a detailed PD, please contact DSA – When enquiring, please quote job ID 2074.
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