* One-on-one role supporting a calm, easy-to-work-with specialist
* Join a positive, close-knit team that creates a calm, organised workday
* Enjoy an autonomous role managing surgical bookings with confidence
Job Overview
12‐Month Contract – Potential to Go PermanentFull‐Time | On‐Site
About The Role
Are you an experienced Medical Secretary with deep expertise in surgical bookings and a talent for staying two steps ahead in a fast-paced specialist environment? This is an exciting opportunity to join a high-performing practice where no two days are the same and your ability to pivot quickly truly matters.
In this role, you'll provide one-on-one support to a specialist who is genuinely easy to work with—calm, approachable, and consistently respectful. You'll join a team that communicates well, supports each other, and maintains a positive, steady workflow. Day-to-day, you'll manage surgical bookings, liaise with providers, prepare quotes, oversee billing and health fund processes and keep the doctor on track while maintaining a positive, well‐organised workflow.
This role is ideal for someone who thrives in a dynamic setting, can manage shifting priorities with ease, and enjoys being the organisational powerhouse behind seamless patient care.
Key Responsibilities
* Manage end-to-end surgical bookings with accuracy and urgency
* Coordinate theatre lists, bookings, pre‐operative requirements, and follow‐up appointments
* Liaise confidently with hospitals, patients, and clinical partners
* Handle high‐volume patient enquiries with professionalism and empathy
* Maintain accurate records and ensure all documentation is complete and compliant
* Provide general administrative support across the practice as required
* Anticipate changes, troubleshoot issues, and adjust plans quickly when needed
What You'll Bring
* Extensive surgical booking experience (orthopaedic background advantageous)
* Exceptional organisational and multitasking abilities
* Ability to remain calm under pressure while managing competing priorities
* Strong communication skills and a proactive, solutions‐focused mindset
* High attention to detail and accuracy
* Confidence navigating practice management and hospital booking systems
* A team‐oriented approach with the ability to work autonomously
Why This Role?
* 12‐month contract with the possibility to transition to permanent employment
* Supportive team environment
* Opportunities for skill development within a respected specialist setting
If you're an experienced Medical Secretary who can confidently coordinate complex surgical logistics and adapt quickly in a fast‐paced clinical environment, we'd love to hear from you.
Apply now or contact Stormi Owens on 0427 822 316.
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