Job Overview
The Administrative Coordinator will provide essential document control, coordination and quality oversight across a portfolio of small to large multi-year projects. This role involves managing project documentation, maintaining accurate records, liaising with internal teams and client stakeholders, and preparing meeting agendas and reports.
In this role you'll enjoy a hybrid work arrangement, working 4 days in office and 1 day from home. You'll also have the convenience of working in a location close to public transport.
You'll be exposed to a diverse facilities management landscape, working across various sectors and gaining valuable experience and broadening your skill set.
* Manage project documentation and ensure compliance with client processes.
* Maintain accurate records, reports and milestone tracking in project management systems.
* Liaise with internal teams, contractors and client stakeholders to support seamless project delivery.
* Prepare meeting agendas, minutes and reports to keep projects on track.
What You Bring
* 2+ years' administration or coordination experience, ideally in construction or project management.
* Proficiency in Microsoft Office and project management tools (Smartsheet experience a plus).
* Strong organisation, attention to detail and ability to work across multiple projects.
* Excellent communication and stakeholder engagement skills.
Why Work With Us
* Comprehensive and structured training programs designed to enhance your expertise.
* A professional and supportive team environment.
* Reward and recognition program for dedication and excellence.
* Opportunities for engagement in social CSR and other committees.
* Diversity and inclusion initiatives.
* Community engagement and volunteer opportunities.
We manage over 50,000 diverse facilities including critical environments like data centres and serve clients across Defence Healthcare Government Higher Education and Utilities sectors.