About AIMS
The Australian Institute of Marine Science is Australia's tropical marine research agency.
We are a trusted advisor, a partner and employer of choice, and we value integrity, innovation, collaboration and respect. AIMS' research of Australia's tropical marine ecosystems guides their effective environmental management and contributes to our understanding of similar ecosystems around the world.
Our research seeks to deliver practical benefit to all Australians and supports the sustainable use of our tropical marine estate. Governments, reef managers, industry and the wider community look to our high-quality, long-term research for informed decisions about our iconic Great Barrier Reef, North-West Shelf, and Arafura and Timor Seas. AIMS expert teams at our locations in Townsville, Darwin and Perth have access to world-class infrastructure, unique datasets, cutting-edge laboratories, and a fleet of modern research vessels.
About this exciting opportunity
Our Finance team have recently implemented Expense8 system for travel and expenses at AIMS. We are seeking a motivated and capable individual to join our team for a 6-month opportunity, with the potential for extension. In this role you will administer our travel and expense system, provide advice and support to staff on travel and expense processes, deliver refresher training sessions and manage the organisation's corporate credit card program. This is an exciting opportunity to join the team at a pivotal time and play a key role in embedding new systems and processes across the organisation.
Responsibilities
In this role you will play a key part in supporting staff across AIMS by taking ownership of end-to-end administration of whole of Australian Government (WOAG) travel arrangements for AIMS, the corporate credit card program and expense reimbursement processes, which will see you managing a variety of activities, including:
* Administering the travel and expense management system (Expense8), including CTM travel portal for user set up and maintenance, overseeing travel approval process, managing travel credits and travel insurance costs, and providing guidance and training to users.
* Administering and reconciling corporate credit card import.
* Creating invoices and receipts, preparing monthly journals, and performing bank reconciliations entries.
* Preparing compliance reports on corporate credit card usage and AIMS travel compliance and statistics.
About you
You bring demonstrated experience in travel management, ideally supporting high-volume bookings, with a strong understanding of flights, routes, and sectors. This fast-pace and varied role provides the opportunity to apply and further develop your travel management expertise alongside your knowledge of financial services in a practical and impactful way. Your familiarity with expense management systems will see you confidently manage corporate credit cards end-to-end, while your experience working with travel management systems enables you to provide end-user support throughout AIMS.
You are an experienced and capable administrator who is comfortable working independently across a range of responsibilities. You are highly organised, with strong planning and time-management skills that allow you to coordinate competing priorities and deliver outcomes on time. You maintain confidentiality and professionalism at all times, and your strong attention to detail supports accurate review and verification of data. Equally, you are a clear and confident communicator who enjoys working collaboratively as part of a larger team to achieve shared goals. Experience using TechnologyOne and Expense8 (or similar systems) will be highly regarded.
Benefits
* AIMS AOF Level 3 salary ($76,454 to $86,147 per annum) plus 15.4% superannuation
* Full-time, 6-month Temporary (Labour hire) opportunity
* Located in Townsville (Qld), Perth (WA), Canberra (ACT) or Darwin (NT)
* 9-day fortnight, enjoy a long weekend each fortnight
* Flexible Work Arrangements considered including hybrid working (where suitable)
* Generous and supportive leave entitlements
* Access to commuter car fleet arrangements to travel to site (in Townsville only)
* Employee Assistance Program
Legal note
Non-Australian Citizens must hold an appropriate Visa with working entitlements that allows paid employment with AIMS from commencement and for the full term of the appointment, depending on the relevant Department of Home Affairs current policies.
Acknowledgement
AIMS acknowledges Aboriginal and Torres Strait Islander peoples as Australia's first scientists. We pay our deepest respects to Elders past, present and future, and the custodians of the land and sea Country on which we work.
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