About the Role:
Reporting to the General Manager, we are seeking a proactive and organised Administrative Assistant, who is capable of working with a diverse team. Acting as the first point of contact for clients and providing a positive and friendly approach. This position is ideal for someone who enjoys variety, takes initiative, and brings a friendly, professional presence as the first point of contact for clients. This is a full time, office based role (Monday to Friday, 9am–5pm) located in Mittagong.
Your main duties will be to:
· Process Accounts Payable and Accounts Receivable
· Manage inventory ordering
· Prepare quotes and invoices
· Pack and dispatch customer orders
· Providing general administrative and clerical support to management and team
· Answering incoming calls and follow up on enquires
· Maintain company inbox and ensure timely responses
· Coordinate meeting schedules, travel arrangements, and record keeping for management
· Assist with the organisation of trade show exhibitions, including preparation of marketing materials. Exercise some creative flare.
· Perform basic kitchen duties
· Maintain general restocking of goods
About Us: Ontoto is a dynamic company designing and manufacturing remote telemetry data loggers located in the Southern Highlands. We are an agile team who can quickly respond to new market demands with ground-breaking technology that is cost effective, easy to use and time saving.
At the centre of our business is our customer and we pride ourselves on outstanding service and client relationships.
We are currently a small team experiencing significant growth in the demand for our products. We require an Administration Assistant to support our team to keep the day to day functions running and meet our demand. Fresh ideas and out of the box thinking are welcomes to support our business growth and new challenges that will take the company to the next level.
To be successful in this role, you will need:
* Great people and communication skills
* Excellent computer skills in Outlook, Word, Excel and PowerPoint
* Excellent written, verbal and numeracy skills and be able to interpret written and verbal instructions
* Display strong attention to detail in interpreting instructions
* Demonstrated time management skills to meet deadlines and problem-solving capabilities
* Able to participate and contribute effectively within a team environment
* Ability to develop documentation upon request
* Meeting notetaking
* Interpersonal skills to ensure ongoing relationships with clients and suppliers
* A positive attitude to tackle any job
Desirable experience would be:
* Experience with Xero and Monday.com
* Experience with LinkedIn and various social media platforms
* Experience in website content would be an advantage
* Marketing
Applicants must be and Australian Citizen or Permanent Resident. Unfortunately, we are unable to progress applications from candidates who do not meet this requirement.