EXECUTIVE ASSISTANT
Clinical Operations
Permanent Full Time, 76 hours per fortnight or 80 hours + ADO
Managers & Administrative Workers Enterprise Agreement (HS3) commencing at $ per hour
(Junior rates apply to employees aged under 19 years)
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Are you a highly organised and proactive professional with a passion for supporting senior leadership? West Gippsland Healthcare Group (WGHG) is seeking an experienced Executive Assistant to provide high-level administrative support to our Executive Director of Clinical Operations, Chief Medical Officer, and Deputy Directors of Clinical Operations.
In this support role, you will manage multiple diaries, coordinate meetings, prepare agendas and minutes, and assist with a range of administrative tasks that support the smooth operation of the Clinical Directorate. You will be the conduit for ensuring day-to-day functions run efficiently and professionally.
We are looking for someone with advanced computer literacy, particularly in Microsoft 365 and Adobe Acrobat, who thrives in a fast-paced environment and can confidently engage with executive management. Your ability to prioritise tasks, maintain confidentiality, and communicate effectively will be key to your success.
You'll bring a proactive, solutions-focused mindset and a strong background in administrative systems and governance support. Experience in coordinating meetings end-to-end—including agenda preparation, minute taking, and tracking action items is essential.
This is a fantastic opportunity to join a supportive and forward-thinking organisation that values professionalism, initiative, and continuous improvement. If you're ready to take the next step in your career and contribute to the delivery of high-quality healthcare services, we'd love to hear from you.
Our preferred candidate will have:
* Previous experience in an executive and administration support role.
* Capacity to work with little supervision.
* Experience in juggling multiple priorities and deadlines.
* Experience in working with more than one manager.
* Experience providing support in a senior management environment.
* Demonstrated experience in acting with discretion and maintaining confidentiality
* Minute taking
The following experience/qualifications would be considered advantageous:
* Qualification in Administration or Business
* Previous experience in a similar role providing support in a senior management environment
* Health industry experience
* Effective and consultative diary management
* Autonomous management of small projects
IMPORTANT:Some roles in the healthcare sector are required to be vaccinated annually for Influenza (unless a valid exemption applies). Evidence of vaccination (or exemption) may be required prior to commencement.
About our organisation
The West Gippsland Healthcare Group is a customer focused health organisation providing acute medical and surgical, obstetric, emergency, residential care and community health services to 45,000 people in the rural, urban residential, agricultural and industrial areas located within the Baw Baw Shire and beyond. The administrative headquarters are located at West Gippsland Hospital in Warragul, approximately 100kms east of Melbourne.
West Gippsland Healthcare Group staff benefits include
* Flexible working arrangements
* Professional development
* Access to employee assistance program
* Salary packaging
* Free Parking
Working with us
All appointments with the West Gippsland Healthcare Group are subject to the satisfactory return of professional reference checks, a National Police Record Clearance and a current Employee Working with Children Check. All employees must hold current entitlement to work within Australia. A six-month probationary period applies to all new appointments.
Further details and how to apply
Further information is contained in the Position Description. Applications must be submitted via and must include a current CV and a covering letter. Responses to the selection criteria are recommended/optional. Shortlisted applicants will be asked to provide at least 2 professional referees. If you have any further queries, please contact Lisa McStay, Executive Office on or via email
Applications close on Wednesday, 8 October 2025.
Please apply at your earliest convenience, shortlisting may commence prior to the closing date.
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As an inclusive employer, committed to improving diversity and equity in our workforce, we encourage applications from all parts of our community, including Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, LGBTI people, and people with lived experience of disability.
As a Child Safe organisation, West Gippsland Healthcare Group promotes the safety, wellbeing and inclusion of all children, including those with disability.