Cathedral Lodge & Golf Club is a private, members only Golf Club set in the stunning Thornton, in Country Victoria.
At the heart of Cathedral Lodge is a commitment to creating memorable experiences for our members and their guests. The Club features a championship golf course, beautifully appointed accommodation, thoughtfully designed member facilities and a welcoming, understated atmosphere that reflects the natural beauty of the region.
Our team plays a vital role in delivering this experience. We pride ourselves on fostering a collaborative, supportive environment where attention to detail, professionalism, and a genuine passion for hospitality are highly valued.
Working at Cathedral Lodge means being part of a close-knit team that takes ownership, works together, and strives for excellence in everything we do.
Position Purpose
The Club Finance & Operations Coordinator supports the day-to-day financial and operational administration of the Club, with a strong focus on invoicing, reconciliations, systems management, and stakeholder coordination. This role acts as a key liaison between internal departments, homeowners, and management to ensure accurate financial processing and smooth operational delivery.
Key Responsibilities
Invoicing & Accounts Administration
* Prepare and manage Member House invoices
* Support event quoting and invoicing processes
* Assist with entering supplier bills into Xero for payment processing
* Assist with monthly invoicing and transaction reviews
Reconciliations & Financial Processing
* Assist with:
o Reconciliations in Xero
* Manage credit card receipt processes
* Support End of Month (EOM) procedures
Systems & Data Management
* Maintain and support POS system (Swiftpos):
* Assist with finance-related systems including:
* Contribute to system improvements and integrations
Operational Finance Support
* Prepare end-of-day finance packs, including document scanning and filing
* Conduct end-of-day checks to ensure all transactions are captured accurately
* Assist with stocktakes, including counts and variance reporting
* Provide general financial support across departments
* Act as an onsite finance point of contact for staff
Homeowner & Stakeholder Liaison
* Manage homeowner invoicing processes:
o Collect and input financial data
o Maintain accurate records
o Act as liaison between the Club and homeowners
* Respond to queries in a timely and professional manner
Reporting & Administration
* Assist with preparation of financial and operational reports, including event reporting
* Support data analysis and reporting requirements as needed
Training & Continuous Improvement
* Assist in training staff on finance systems and processes
* Develop and maintain training materials and user guides
* Support implementation of new systems (e.g. POS, accounting, fixed asset register)
* Participate in process improvement initiatives
General Duties
* Support ordering and receiving processes where required
* Assist across departments to ensure smooth operations
* Perform other duties as reasonably required by Management
Key Skills & Experience
* Experience in accounts administration or finance support (hospitality or club environment desirable)
* Familiarity with accounting software (e.g. Xero) and POS systems
* Strong attention to detail and organisational skills
* Ability to manage multiple priorities and meet deadlines
* Strong communication and stakeholder management skills
* Proactive and team-oriented approach
Reporting Line
Reports to: Finance Manager (Melbourne based)