Job Overview:
This is a key leadership role overseeing the efficient operation of our warehouse, office, and facilities. If you are looking for a challenging position that involves managing inventory, shipments, and office coordination, then this could be the perfect opportunity.
Key Responsibilities:
1. Warehouse Operations:
* Sort items for quality control and store allocation.
* Process outgoing shipments according to pick slips, ensuring item accuracy and correct documentation.
* Create shipping labels and book carrier pickups with approved vendors.
2. Incoming Shipments:
* Receive, unpack, and verify deliveries against packing lists; report any discrepancies to logistics.
* Record and communicate deliveries received into the warehouse.
* Maintain the warehouse and shipment processing areas to standard; organise supplies and manage replenishment orders.
* Ensure packaging materials are disposed of safely and coordinate recycling collections.
3. Inventory Management:
* Send and receive shipments using approved systems; maintain records and documentation.
* Distribute incoming goods to relevant departments.
* Conduct stock takes and investigate discrepancies, reporting to logistics.
* Maintain accurate inventory records and ensure stock is well organised and accessible.
4. Facilities and Office Administration:
* Facilities Support:
o Check daily to ensure office, café, restrooms, meeting rooms, and car parks are clean and well-presented.
o Coordinate maintenance, cleaning, and repairs with building management and vendors.
o Manage consumables, coffee/kitchen supplies, and general office inventory.
o Maintain company vehicles (e.g., servicing, insurance, registration etc.).
o Monitor the office inbox, respond to issues, and distribute communications as needed.
* Office Administration:
o Meet and greet visitors, manage post and deliveries not directed to the warehouse, and distribute internally.
o Order office supplies, manage vendor relationships, and maintain contact lists.
o Provide administration support for budget tracking, credit card reconciliation, and petty cash management.
* Event Coordination:
o Support senior staff with planning and executing internal and external events.
o Research venues, vendors, and partnerships, presenting recommendations as needed.
o Coordinate staff events such as team celebrations, lunches, and seasonal functions.