Job Description
This role involves providing administrative support to a legal consulting firm in Australia. You will be responsible for managing documents, matters, and searches.
Key Responsibilities:
* Document Management: Format legal documents professionally, ensuring proper spacing, numbering, and layout.
* Matter Administration: Set up new matters in TriConvey, capturing all relevant details.
* Searches & Research: Order property and legal searches as required.
* Workflow & Task Management: Create and manage task lists to support case progression.
* Email Management: Triage and prioritize emails to address urgent matters promptly.
* Version Control & Organization: Maintain document organization, version control, and efficient record-keeping using TriConvey.
* Financial Administration: Process invoices and manage backend financial tasks using Xero.
* Accounts Tracking: Monitor outstanding invoices and payments, ensuring timely follow-ups.
Requirements:
* Familiarity with Microsoft Word for legal document formatting.
* Experience with TriConvey for matter management, document handling, and workflow coordination.
* Proficiency with Xero for financial administration and invoice processing.
* Excellent attention to detail, particularly in legal document structure and layout.
* Strong organizational skills to manage multiple tasks and triage emails efficiently.
* Ability to work independently with minimal supervision.
Home Office Requirements:
* A stable internet connection of at least 5 Mbps to 15 Mbps.
* A perfectly working headset and webcam.
* An up-to-date computer system with a minimum of Windows 8 or Mac OS X.
* A quiet room with no distractions or background noises.