Role Title: Office Manager
Reports To: Director
Employment Type: Full-time
Location: Bondi Junction
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Key Responsibilities
• Oversee daily office administration, including maintaining office records, handling mail, printing, and managing accounts and expenses through the company's internal SAP system.
• Provide administrative support to management by organising meetings, preparing documentation, and facilitating internal communication in both English and German.
• Draft and prepare professional correspondence, reports, presentations, and meeting minutes in both English and German.
• Assist with the organisation and coordination of annual events such as COSMEDICON and ASAPS, as well as additional meetings and events as required.
• Serve as a main point of contact for the businesses national and international suppliers, contractors, welcoming visitors and service providers, as well as internal staff.
• Coordinating mail and courier services, and maintaining organised filing systems.
• Coordinate the dispatch and receipt of product orders.
• Support new employees through onboarding and induction processes, ensuring company procedures and SOPs are clearly understood and followed.
• Ensure staff records are accurately maintained and kept up to date.
• Undertake additional administrative and operational tasks as directed by management.
• Monitor office supply levels and place orders to ensure adequate stock is maintained.
• Maintain a clean, well-organised, and safe workplace in line with health and safety standards.
Qualifications and Experience
Qualifications:
• Certificate IV or Diploma in Business Administration, or equivalent practical experience.
• Fluent in Business German.
• A current First Aid Certificate is desirable.
Experience:
• Minimum of three years' experience in office management or a similar role, ideally within a German business environment.
• Proven ability to manage office operations and provide effective support to diverse teams.
Skills:
• Strong working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills in both English and German.
• Highly organised, with the ability to manage priorities and meet deadlines.
• Professional, flexible, and capable of working independently.
Performance Expectations
• Consistently complete tasks accurately and within agreed deadlines.
• Maintain a professional, organised, and presentable office environment.
• Communicate clearly, respectfully, and professionally with clients, suppliers, and colleagues.
• Provide dependable administrative support that contributes to team efficiency and productivity.