Legal Assistant – Finance Team, Melbourne, Full time, Permanent
Schedule & Flexibility
Monday to Friday, 9:00AM – 5:36PM. Work from home 1–2 days per week, depending on team and partner needs.
Responsibilities
* Schedule and coordinate meetings; prepare agendas and manage changes proactively.
* Organise domestic and international travel and reconcile expenses promptly.
* Draft, format and manage legal documents using Microsoft Office and iManage.
* Open, maintain and close matters, ensuring accurate time entries and billing.
* Act as the first point of contact for client queries and support strong client relationships.
* Assist with business development initiatives, pitches and client events.
* Collaborate with Legal Assistants across practice groups on joint matters.
* Mentor and guide Administrative Assistants to support team efficiency.
* Champion technology and AI adoption to improve processes and stay innovative.
* Maintain compliance with firm policies, including file management and risk protocols.
Qualifications
* Experience in professional services; legal support is a bonus.
* Exposure to billing, invoicing and reporting.
* Strong time‐management skills and ability to juggle priorities.
* Experience with matter management and mentoring junior staff.
* Positive, proactive approach and calm under pressure.
* Passion for helping the team grow client relationships.
* Innovative mindset, curious about AI and emerging technologies.
Benefits & Culture
As a leading international law firm, we offer a supportive and inclusive work environment, opportunities for professional growth, mental health support, a holistic wellbeing fund, and a home‐office allowance. We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives.
Equal Opportunities
We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives.
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