Job description
Agency Attorney-General's Department Work unit Office of the CEO
Job title Executive Assistant Designation Administrative Officer 5
Job type Full time Duration Ongoing
Salary $88,297 - $92,687 Location Darwin
Position number 26776 RTF Closing 27/01/2026
Contact officer Sarah McMaster, Senior Director Strategy and Performance, AGD on or
About the agency
Apply online
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
The Executive Assistant provides high level executive, secretarial and administrative support and coordination to the
Deputy Chief Executive Officer of the Attorney-General's Department.
Key duties and responsibilities
1. Provide high level executive and administrative assistance to the Deputy Chief Executive Officer and back up administrative
support to the Chief Executive Officer including management of diaries, emails, in trays, files and travel.
1. Record and oversee the timely movement and processing of Department briefings, submissions, reporting requirements and
actions.
3. Maintain effective security over confidential and sensitive records and documentation.
4. Assist in developing and producing correspondence, ministerial and other high-level documentation and maintain quality
control.
1. Maintain strong and effective relationships with all levels of staff within the Department, external agencies and outside
stakeholders.
1. Undertake assigned projects or related project tasks as assigned by the Manager Executive Services, Deputy CEO and CEO as
required.
1. Identify and contribute to the development and implementation of streamlined administrative processes, procedures and
systems to support the effective operations of the office.
Selection criteria
Essential
1. Demonstrated experience in providing a range of high-level executive, secretarial, IT and broad administrative support services
in a high pace and dynamic environment.
2. Demonstrated personal, interpersonal, written and oral communication skills which result in being able to communicate
professionally, tactfully and effectively at all levels, with the ability to handle confidential and sensitive matters.
1. Self-motivated and adaptable with strong time management skills and the ability to manage multiple projects and work activities
effectively in a high-volume work environment with competing demands and priorities.
4. Demonstrated ability to work within a team environment, the ability to act autonomously and with initiative and work outside
normal hours of business when required.
5. Ability to use initiative, judgment and learn quickly in a changing environment to make recommendations regarding appropriate
action to senior officers.
1. Ability to anticipate needs of the agency and senior officers while being innovative and flexible to achieve outcomes.
2. An ability to interact effectively with people from diverse cultures.
Desirable
1. Experience with NT Public Sector systems including Content Records Manager, Travel Request Information Processing System,
Electronic Credit Management System and Electronic Invoice Management System.
2. Demonstrated knowledge and understanding of relevant financial, procurement and human resource legislation including
Financial Management Act, Public Sector Employment and Management Act, Procurement Regulations and Information Act.
Further information
The position will require undergoing a National Criminal History and Name Check prior to commencement.