Key Business Operations Coordinator Role
We are seeking a highly organised and proactive professional to support senior leaders across operations, finance, health, safety and environment, strategy and culture. This is a critical in-office role based at our headquarters, supporting the company's smooth operation.
This role suits someone who brings structure to complexity, communicates clearly and takes ownership of systems, processes and workplace standards. Your work will directly support leadership effectiveness and ensure the organisation operates smoothly, safely and professionally.
About the Role
1. You will work closely with senior leaders to coordinate operational activities and maintain organisational systems.
2. Maintain a professional, well-run workspace, coordinating maintenance, repairs, cleaners, signage, equipment and office setup.
3. Manage supplier relationships, purchasing, stock levels and invoice processing.
4. Owning document control including file structure, naming conventions, version management and access.
5. Maintain safety registers, training records, incident documentation and compliance readiness.
* Assist with financial and audit documentation.
* Coordinate leadership workshops, meetings and cross-functional projects.
* Maintain planning documents, scheduling and communication rollouts.
o Prepare internal newsletters, updates and basic branding or communication materials.
o Support internal communication, diary management, front-of-office interactions and team events.
o Assist with leadership development, training sessions and cultural initiatives.
Success in this Role Looks Like:
* A smoothly operating and professional office environment.
* Information that is organised, current and easy to locate.
* Leadership freed from administrative drag.
* Systems that are reliable and continuously improving.
* Safety and compliance documentation always audit-ready.
* Clear and timely internal communication.
* Growth in capability and responsibility over time.
What We Are Looking For:
* Strong organisational and communication skills.
* Proven initiative and the ability to improve processes.
* High attention to detail with strong system thinking.
* Proficiency with Microsoft Office, Teams and digital tools.
* Ability to manage competing priorities and communicate trade-offs.
* Willingness to support health and safety administration and learn compliance requirements.
* Professionalism, reliability and a high-performance mindset.
Preferred - but we will help with training:
* Experience in administration, coordination or executive support.
* Exposure to SharePoint or document management systems.
* Experience coordinating vendors, events or training.
* Familiarity with health, safety, environment, quality, compliance, branding or internal communications.