About the role
As an experienced Office Manager, you will play a vital role in supporting the smooth and efficient operations of MI Engineers' offices in Wollongong and Nowra, NSW. This full-time position is integral to ensuring our team can focus on delivering excellent engineering solutions to our valued clients.
What you'll be doing
* Project & Financial Administration – Support project delivery through budgeting, WIP management, reporting, invoicing support, and timesheet monitoring.
* Tender & Business Support – Assist with tenders, proposals, prequalification submissions, and maintaining project and company databases.
* Accounts Coordination – Support accounts receivable and payable, including debtor follow-ups, reconciliations, and general financial administration.
* Team & HR Support – Coordinate recruitment, onboarding and offboarding, performance appraisals, and training registers. Assisting with the coordination of company events and team-building activities
* Office & Operational Management – Oversee day-to-day operations across Wollongong and Nowra offices, including facilities, suppliers, office supplies and equipment
* Systems, Compliance & Fleet Management – Manage business systems, software licences, fleet administration, OH&S requirements, and compliance registers.
* Communication & Stakeholder Support – Act as a key contact for staff, clients, and suppliers while supporting internal communications and social media and marketing initiatives.
What we're looking for
* 5-10 years' experience as an Office Manager or in a similar senior administrative role
* Strong organisational and time management skills with the ability to prioritise tasks effectively
* Excellent written and verbal communication skills with a customer-focused approach
* Proficiency in using Microsoft Office suite, including Word, Excel, and Outlook. We use the ERP Total Synergy. Training will be provided if you have not used this previously.
* A positive, proactive, and adaptable attitude with the ability to work independently and as part of a team
* Knowledge of office management best practices and a commitment to continuous improvement
What we offer
At MI Engineers, we are committed to creating a dynamic and supportive work environment where our employees can thrive. In addition to a competitive salary, you'll enjoy a range of benefits, including:
* Ongoing professional development opportunities
* Working with autonomy with a great team of professionals
* Opportunities for career advancement within the company
About us
MI Engineers is a leading structural and civil engineering firm that has been operating in the Shoalhaven and Illawarra for 40 years. We are dedicated to providing innovative solutions to our clients across a range of industries. With a reputation for excellence and a team of highly skilled professionals, we are committed to delivering outstanding projects that make a positive impact on our community.
If you're excited about this opportunity to join our team as an Office Manager, we encourage you to apply now.