Job Overview
We are seeking a highly organized and communicative Sales Administrator to support our sales team in managing the listing to settlement process. The successful candidate will play a critical role in ensuring the smooth handling of all sales administration tasks.
This is an excellent opportunity for individuals who thrive in fast-paced environments and possess strong interpersonal skills.
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Key Responsibilities:
* Provide high-level administrative support to sales agents.
* Process new listings.
* Liaise with vendors regarding VPA payments.
* Coordinate Form 1 management with conveyancers.
* Prepare and upload sale contracts (Private Treaty and Auction).
* Manage contract processing, from acceptance to settlement.
* Create and manage addendums, contract variations, and terminations.
* Communicate with all parties during the sale process (vendors, purchasers, conveyancers).
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Team Manager Role:
As the Team Manager, you will be the right-hand person to the lead agent Chris Jenman, ensuring seamless operations, exceptional client service, and ongoing development of systems and strategies.
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Key Responsibilities:
* Manage daily team operations and run team meetings.
* Diary and appointment coordination.
* Oversee marketing plans and project manage property campaigns.
* Book styling, trades, suppliers, and photographers.
* Coordinate listings from launch to settlement.
* Liaise with vendors and buyers throughout the process.
* Prepare sales documents, marketing materials, and proposals.
* Manage social media strategy and implementation.
* Maintain and evolve team systems, processes, and client care strategies.
* Conduct market research and CMAs.
* Build expertise across One System platforms.
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Requirements:
* Previous experience in an administrative role (real estate experience preferred but not essential).
* Strong communication and interpersonal skills.
* Excellent organizational abilities and attention to detail.
* A positive, team-oriented mindset with the ability to multitask in a fast-paced environment.
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What We Offer:
* Access to first-class training programs designed to enhance your skills and knowledge.
* Cutting-edge technology and tools to streamline your sales activities and improve efficiency.
* A supportive, friendly, and collaborative work environment within a high-performing team.
* Opportunity for career growth and advancement.
* Performance-based incentives.
* Ongoing professional development and mentorship opportunities.